We are looking for a well-organised, proactive, and detail-oriented Administrative Assistant to manage the company's day-to-day administrative activities and provide essential operational support to the management and various departments.

The ideal candidate must have excellent proficiency in Microsoft Office applications, particularly MS Excel, Word, and PowerPoint, along with strong written and verbal English communication skills.

The candidate should be capable of handling multiple administrative responsibilities independently, maintaining proper documentation, coordinating with internal teams and external stakeholders, and ensuring smooth and efficient office operations.

Key Roles & Responsibilities1. General Administration

- Handle day-to-day administrative activities and ensure the smooth functioning of office operations.
- Maintain office records, files, documents, and administrative registers.
- Manage office supplies, stationery, and other inventory requirements.
- Coordinate with vendors, service providers, and external agencies.
- Monitor office maintenance, housekeeping, and other facility-related requirements.
- Ensure proper filing, documentation, and record management.
- Handle routine administrative correspondence and communication.

2. Microsoft Office & Documentation

- Prepare, format, and maintain professional documents using MS Word.
- Create and maintain Excel sheets, trackers, databases, and reports.
- Have strong working knowledge of Excel formulas, functions, sorting, filtering, data validation, and data management.
- Prepare qualified PowerPoint presentations, reports,



and business documents.
- Maintain data accuracy and ensure proper documentation of company records.
- Handle email correspondence, scheduling, and other computer-based administrative tasks.
- Prepare regular administrative MIS and status reports whenever required.

3. Communication & Coordination

- Handle professional email correspondence in fluent English.
- Communicate effectively with employees, management, clients, vendors, and other stakeholders.
- Coordinate between different departments to ensure smooth workflow.
- Handle incoming calls, enquiries, and routine communications professionally.
- Draft letters, emails, notices, circulars, and other official communications.
- Ensure timely follow-ups on pending tasks and communications.

4. Management & Executive Support

- Assist management with daily administrative and operational requirements.
- Manage appointments, meeting schedules, and calendar coordination.
- Arrange meetings and prepare meeting agendas and minutes.
- Coordinate travel arrangements, hotel bookings, and other logistical requirements whenever necessary.
- Prepare and organise documents, presentations, and reports for management.




- Follow up on instructions and assignments given by management and ensure timely completion.

5. Data Management & Record Keeping

- Maintain organised digital and physical records of company documents.
- Update employee records, vendor databases, contact lists, and other administrative information.
- Ensure proper documentation and easy retrieval of important records.
- Maintain confidentiality of company information and sensitive documents.
- Monitor pending documentation and ensure records are updated regularly.

6. Office Coordination & Operational Support

- Coordinate with internal departments for administrative requirements.
- Assist in organising company meetings, events, and other official activities.
- Track administrative tasks and ensure deadlines are met.
- Support HR, Accounts, and other departments with routine administrative coordination as required.
- Identify administrative gaps and suggest improvements in office procedures.

Required Qualifications & Skills

- Graduate in any discipline; B.Com / BBA / BA will be preferred.
- 2–5 years of experience in administration, office coordination, or executive assistance.
- Excellent proficiency in Microsoft Office, particularly:
- MS Excel: Advanced working knowledge of formulas, functions, data management, sorting, filtering, and reporting.
- MS Word: Professional document creation, formatting, and correspondence.
- MS PowerPoint

Pay: ₹10,000.00 - ₹17,000.00 per month

Benefits:

- Paid sick time
- Paid time off

Work Location: In person

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