Job Title: Executive Assistant to MLA (Member of Legislative Assembly)Location: As per MLA's constituency / officeExperience: 3–7 years (preferred)Employment Type: Full time

Job Summary

We are looking for a highly organized, proactive and trustworthy Executive Assistant to provide administrative, scheduling and coordination support to an MLA. The candidate will manage daily office activities, coordinate meetings, handle correspondence, maintain confidential records and support communication with government officials, constituents and other stakeholders.

Key Responsibilities

1. Calendar & Schedule Management

- Manage the MLA's daily calendar, appointments and meetings.
- Coordinate constituency visits, public meetings and official engagements.
- Arrange travel, accommodation and transportation.

2. Administrative Support

- Handle phone calls, emails, letters and official correspondence.
- Prepare meeting agendas, minutes, reports and presentations.
- Maintain documents, records and confidential files.

3. Government & Stakeholder Coordination

- Coordinate with government departments, government officials and local authorities.
- Follow up on public requests, applications and pending issues.
- Liaise with political representatives, party members and community leaders.

4. Constituency Management

- Receive and address queries from constituents.
- Track public grievances and coordinate their resolution with relevant departments.
- Support constituency-level programmes, events and public meetings.

5. Meeting & Event Coordination

- Organize official meetings,



public events and community programmes.
- Coordinate logistics, invitations and participant communication.
- Ensure timely follow-up on meeting decisions and action items.

6. Communication & Documentation

- Draft letters, emails, official notes and announcements.
- Maintain contact databases and activity trackers.
- Handle sensitive information with confidentiality and professionalism.

Required Skills

- Excellent verbal and written communication.
- Strong organizational and time-management skills.
- Positive stakeholder management and coordination.
- Proficiency in MS Office, Excel, Word and PowerPoint.
- Qualified email and letter drafting skills.
- Ability to manage multiple priorities.
- Strong problem-solving and follow-up skills.
- High level of confidentiality, integrity and discretion.
- Willingness to travel and work flexible hours when required.

Education & Experience

- Bachelor's degree in any discipline.
- 3–7 years of experience as an Executive Assistant, Personal Assistant, Administrative Executive or Office Coordinator.
- Experience coordinating with government offices, public representatives or senior management is preferred.
- Knowledge of the local language and English is desirable.

Preferred Candidate Profile

- Presentable, disciplined and proactive.
- Able to handle senior-level interactions professionally.
- Comfortable coordinating with government officials and the public.
- Available beyond regular office hours when official engagements require it.

Pay: Up to ₹1,500,000.00 per year

Work Location: In person

📌 Executive Assistant to MLA (Kolkata)
🏢 Stellaspire
📍 Kolkata