Vehicle Management Specialist – Job Description Summary

Department: Operations

Location-: Delhi NCR, Banglore, Chennai

Experience: 2–4 years

Qualification: Bachelor's Degree or Diploma

1. Role Overview

The Vehicle Management Specialist is responsible for managing vehicle availability, maintenance, performance, documentation and utilization across branches. The primary objective is to ensure all vehicles remain operational, properly maintained, compliant and ready for business operations.

2. Key Responsibilities

Area

Key Responsibilities

Vehicle Monitoring

Track vehicle status, trips, idle days, utilization and location.

Maintenance

Monitor daily vehicle checklists, identify defects and plan preventive maintenance.

Workshop Coordination

Coordinate vehicle repairs, spare parts, workshop visits and recovery.

Documentation

Maintain job cards, quotations, invoices, insurance and repair documents.

Cost Reconciliation

Verify repair costs and submit approved documents to Finance for payment.

Vehicle Handover

Monitor vehicle condition, keys, equipment and documents during shift handovers.

Vehicle Recovery

Coordinate vehicle collection from drivers and verify condition upon receipt.

Green Portal Management





Maintain accurate vehicle, custodian, location and maintenance records.

3. Mandatory Skills

- 2–4 years of experience in fleet, automotive, vehicle or mobility operations.
- Strong Excel and data management skills.
- Knowledge of vehicle inspections and maintenance planning.
- Understanding of workshop operations and vehicle repair processes.
- Knowledge of insurance documentation and cost reconciliation.
- Strong coordination, follow-up and problem-solving skills.

4. Preferred Experience

- EV fleet management experience.
- Ride-hailing or mobility industry experience.
- Green Portal or other fleet management software.
- Strong field operations and compliance experience.

5. Ideal Candidate Profile

The ideal candidate should have:

- Hands-on experience managing vehicle fleets.
- Knowledge of vehicle maintenance and repair coordination.
- Experience maintaining operational trackers and vehicle records.
- Ability to identify vehicle utilization gaps and resolve operational issues.
- Robust ownership and coordination with drivers, workshops, Operations and Finance.

📌 vehicle management specialist (Delhi)
🏢 Green Sm India
📍 Delhi