Finance & Accounts Administrator – Advanced Xero & Excellent English Communication

Company: Penta IT Solutions Pvt. Ltd.
Employment Type: Full time
Working Hours: UK business hours
Work Schedule: Monday to Friday
Location: Mohali,Punjab
Start Date: Immediate

About the Role

Penta IT Solutions is seeking a skilled, detail-oriented and proactive Finance & Accounts Administrator to join our team and work closely with the finance department of one of the UK's leading time-critical companies.

This is a long-term opportunity for a finance skilled with strong practical experience in Xero, accounts payable, sales ledger management, bank reconciliations and credit control.

The successful candidate will work directly with the client's Senior Accountant, supporting both purchase and sales ledger operations, financial administration and day-to-day accounting activities.

Excellent spoken English is a mandatory requirement for this role. The candidate must be confident communicating verbally with UK-based colleagues, customers and suppliers in a professional business environment.

Key Responsibilities

1. Purchase Ledger & Accounts Payable

- Process and reconcile supplier invoices against relevant records and supporting documentation.
- Handle supplier invoices and financial paperwork accurately and efficiently.
- Process approximately 60–100 invoices when sufficient workload is available.
- Prepare and process supplier payments and payment runs.
- Identify and report invoice discrepancies, missing information and payment queries.
- Maintain accurate and up-to-date supplier records.

2. Sales Ledger & Accounts Receivable

- Prepare and issue customer sales invoices accurately and on time.
- Allocate customer receipts and reconcile payment remittances.
- Prepare customer statements and monitor outstanding balances.
- Follow up on overdue customer payments and confirm expected payment dates.
- Manage credit control activities and maintain payment follow-up records.
- Issue amended invoices and credit notes where necessary.
- Investigate and resolve invoice discrepancies and payment queries.

3. Bank Reconciliation & General Finance Administration





- Reconcile bank transactions and accounts using Xero.
- Maintain accurate financial records and accounting documentation.
- Liaise professionally with customers and suppliers to resolve account-related queries.
- Provide day-to-day financial and administrative support to the Senior Accountant.
- Identify discrepancies and escalate issues requiring further review.
- Undertake additional finance and administrative duties as reasonably assigned.

4.Supplier Invoice Processing & Reconciliation

- Process and reconcile supplier invoices against relevant records and supporting documentation.
- Manage supplier invoices and financial paperwork accurately and efficiently.
- Process approximately 60–100 invoices, subject to available workload, while maintaining high standards of accuracy and attention to detail.

Educational Qualifications

- Candidates holding an M.Com, MBA (Finance) or equivalent postgraduate qualification will be preferred.
- Relevant accounting certifications or professional training in Xero will be an added advantage.
- Candidates with substantial practical accounting experience and strong Xero proficiency may also be considered based on their overall suitability.

Essential Skills & Experience

- Advanced, hands-on experience with Xero is mandatory. Candidates must be comfortable independently managing financial information and day-to-day accounting activities using Xero.
- Excellent spoken English is essential. Candidates must demonstrate fluency, clear pronunciation, confidence and the ability to communicate effectively in a UK business environment.
- Strong written English and professional email communication skills.
- Previous experience in finance administration, accounts payable, accounts receivable or general accounting.




- Practical experience in sales invoicing and supplier invoice processing.
- Experience with bank and account reconciliations.
- Working knowledge of credit control and chasing outstanding payments.
- Experience allocating customer receipts and processing supplier payments.
- Excellent attention to detail and numerical accuracy.
- Strong organisational and time-management skills.
- Ability to work independently, prioritise tasks and meet deadlines.
- Availability to work with UK business hours.

Desirable Experience

- Previous experience working with UK-based businesses.
- Experience in the transport, logistics or haulage industry.
- Familiarity with UK supplier invoicing and accounts payable processes.
- Experience working in a high-volume finance and accounting environment.

What We Offer

- Long-term employment opportunity supporting an established UK business.
- Opportunity to work directly with and learn from an experienced Senior Accountant.
- Exposure to UK accounting practices and financial operations.
- Professional development and opportunities to enhance finance and accounting skills.
- A collaborative working environment with opportunities for career growth.

Important Application Criteria

Please apply only if you meet the following mandatory requirements:

- Advanced practical working knowledge of Xero.
- Excellent spoken English and professional communication skills.
- Practical understanding of both sales and purchase ledger operations.
- Availability to work according to UK business hours.

Selection Process:

Shortlisted candidates will undergo:

- An English communication assessment to evaluate fluency, pronunciation and confidence.
- A practical Xero assessment covering invoice processing, reconciliations and general accounting tasks.
- An interview to assess relevant experience and suitability for the role.

We are looking for someone who is dependable, proactive, detail-oriented and capable of becoming a reliable extension of our finance team.

Job Type: Full-time

Pay: From ₹25,000.00 per month

Work Location: In person

📌 Finance Administrator (Sahibzada Ajit Singh Nagar)
🏢 penta IT solutions
📍 Sahibzada Ajit Singh Nagar