- Generate accurate vehicle invoices in the Honda DMS/software.
- Verify vehicle details, including chassis number, engine number, model and colour before billing.
- Ensure correct customer details, mobile number, address and GST details are entered.
- Prepare retail invoices for cash and finance customers.
- Verify down payment, loan amount, exchange amount and other applicable charges before generating invoices.
- Ensure all billing documents are complete and properly maintained.
- Coordinate with the finance department for loan disbursement and documentation.
B. Sales Coordination
- Coordinate with the sales executives for timely vehicle billing.
- Verify vehicle availability and stock before initiating billing.
- Ensure that no vehicle is billed without proper customer confirmation and required approvals.
- Coordinate with the accounts department regarding payment confirmation.
- Maintain proper records of pending bookings, deliveries and billing.
C. Vehicle Delivery & Gate Pass
- Generate vehicle delivery gate passes after successful completion of billing formalities.
- Ensure that the gate pass contains:
- Chassis number
- Customer name
- Customer mobile number
- Payment mode (Cash/Finance)
- Down payment details
- Finance details, wherever applicable
- Ensure that no vehicle leaves the showroom without an authorised gate pass.
- Coordinate with the delivery team for smooth vehicle handover.
D. Daily Reporting & MIS
- Maintain daily vehicle billing reports.
- Prepare daily retail and delivery reports.
- Maintain records of cash and finance transactions.
- Track pending invoices, cancellations and billing corrections.
- Submit daily billing reports to the showroom manager.
- Ensure accuracy between physical stock, billed stock and DMS records.
E. Customer Coordination
- Assist customers with invoice-related queries.
- Ensure timely completion of billing formalities.
- Coordinate with sales executives to avoid delays in vehicle delivery.
- Maintain qualified communication with customers.