Job Description: HR Recruiter

Department: Human Resources

Location: Chennai (Work from Office)

Employment Type: Full-time

Experience: 1–3 years in recruitment/HR (experience hiring for research, medical writing, publication or academic-services teams is an advantage)

Type of Hiring: Freelance Hiring

Required Freelance Professionals:

- Academic / Scientific Writers and Research Writers
- Coding and Implementation Experts
- Primary and Secondary Data Collection Specialists
- Language Translators
- Data Analysis Specialists
- Subject Matter Experts (SMEs)

Reports To: HR Manager

Role Overview

We are looking for an energetic HR Recruiter who will manage end-to-end recruitment and HR operations, with a special focus on sourcing, onboarding and managing freelance (FL) candidates for our project, publication and manuscript-related work. You will build and maintain a reliable pool of freelancers (writers, editors, reviewers, subject experts, researchers and analysts) so that project teams always have the right talent available on time.

Key Responsibilities 1. Recruitment & Selection

- Handle end-to-end recruitment for full-time, intern and freelance positions.
- Source, screen and shortlist candidates through job portals, LinkedIn, social media, professional networks and college/university contacts.
- Post jobs on portals and social media.
- Make 50+ candidate calls daily and maintain call and follow-up records.
- Schedule interviews and coordinate with hiring managers and project teams.
- Send job details, interview invitations and follow-up communications.
- Manage the candidate experience from application to joining.

2. Freelancer (FL) Sourcing & Onboarding

- Identify and recruit freelancers for project, publication and manuscript activities, such as:
- Manuscript writing, editing and proofreading
- Journal selection, formatting and submission support
- Literature search and systematic/narrative reviews
- Data analysis, statistics and technical/subject-matter review
- Plagiarism checking, reference formatting and quality checks
- Screen freelancers by subject expertise,



qualifications, publication record, writing samples and turnaround capability.
- Coordinate sample tasks or test assessments with project managers and shortlist qualified candidates.
- Onboard freelancers: share project briefs, guidelines, confidentiality/NDA terms and payment terms; and collect required documents (ID, bank details, qualification proofs, CV).
- Prepare freelancer agreements, work orders and engagement letters.
- Build and update a freelancer database organised by subject area, service, industry, rate, availability and performance rating.
- Match freelancers to project requirements and coordinate with project managers on allocation.
- Follow up on deadlines, track deliverables and collect feedback on freelancer quality.
- Maintain freelancer payment records and coordinate invoices and payment timelines with the accounts team.
- Re-engage, rate and replace freelancers based on performance.

3. Onboarding & Documentation

- Coordinate onboarding and induction for employees, interns and freelancers.
- Collect and verify employee documents.
- Prepare offer, appointment, internship and other HR letters.
- Coordinate employee email IDs, ERP access and joining formalities.
- Maintain employee records and HR documentation.

4. HR Generalist Support

- Maintain employee records and the HRIS.
- Support performance management and employee engagement activities.
- Assist with HR policies, compliance and employee relations.
- Conduct probation and follow-up reviews.

5. Placement Coordination

- Coordinate with colleges for internships and campus hiring.
- Manage intern onboarding and placement activities.

6. Administrative Support

- Organize interviews,



meetings and training programs.
- Handle HR correspondence and administrative activities.
- Prepare HR reports, recruitment trackers and freelancer pool reports.

7. Email & Communication

- Draft and respond to recruitment, freelancer and HR-related emails.
- Prepare official HR notices, circulars and employee communications.

Required Qualifications & Skills

- Bachelor’s or Master’s degree in HR, Management, Life Sciences or a related field (MBA-HR preferred).
- 1–3 years of experience in recruitment, talent acquisition or HR generalist work.
- Experience hiring freelancers or remote/contract talent is a strong plus.
- Basic understanding of scientific publishing, manuscripts, journals and research writing is an advantage.
- Solid telephone and email communication skills, with a confident, professional tone.
- Good command of portals (Naukri, LinkedIn, Indeed), Excel/Google Sheets, HRIS/ATS and email tools.
- Ability to handle high-volume calling and multiple closures at the same time.
- Good documentation skills and attention to detail.
- Basic knowledge of HR compliance, labour practices and contract/NDA terms.

Key Performance Indicators (KPIs)

- Number of candidate calls and screened profiles per day (target 50+)
- Time-to-hire and time-to-onboard freelancers
- Number of qualified freelancers added to the database per month
- Freelancer-to-project match and acceptance rate
- Offer-to-joining and freelancer activation ratio
- Quality of freelancer deliverables (feedback score)
- Accuracy and completeness of HR records and trackers

What We Offer

- Opportunity to build and lead a large expert freelancer network.
- Exposure to scientific, research and publication-based services.
- Career growth into Senior Recruiter / HR Business Partner / Talent Acquisition Lead.

Performance-based incentives (if applicable).

Contact
Gray - +91-XXXXXXXXXX

Job Type: Full time

Pay: ₹18,000.00 - ₹22,000.00 per month

Language:

- Hindi (Preferred)
- English (Preferred)

Work Location: In person

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