HR Executive (Blue-Collar Workforce)

Industry: Interior Fit-Outs, Retail Shopfitting & Furniture ManufacturingDepartment: Human Resources:Designation: HR Executive – Factory & Workmen ManagementReporting To: HR Manager Location: Bengaluru

1. Job Purpose

To independently manage all HR-related activities for blue-collar employees, including factory workers, carpenters, helpers, machine operators, painters, welders, polishers, electricians, loaders and other contract/permanent workmen. Ensure smooth workforce management, discipline, attendance, statutory compliance, employee welfare and effective coordination between HR and Production Departments.

2. Key Roles & ResponsibilitiesA. Recruitment & Manpower Management

- Handle recruitment of factory workers, helpers, carpenters, machine operators, painters and other workmen.
- Coordinate with production supervisors and department heads to identify manpower requirements.
- Source candidates through contractors, references and direct recruitment.
- Conduct initial interviews and coordinate skill tests.
- Maintain manpower availability and department-wise employee records.
- Ensure timely replacement of absent or resigned workers.

B. Joining & Employee Documentation

- Complete joining formalities for all blue-collar employees.
- Collect Aadhaar, bank details, photographs, address proof and other required documents.
- Prepare appointment letters, employment forms, ID cards and employee files.
- Explain company rules, working hours, attendance procedures and leave policies.
- Conduct joining orientation for new workmen.

C. Attendance & Leave Management

- Monitor daily attendance through biometric or manual attendance systems.
- Maintain daily absenteeism and late-coming reports.
- Coordinate with supervisors regarding absent workers and manpower shortages.
- Maintain leave records, weekly offs and overtime details.
- Prepare monthly attendance and salary inputs.
- Monitor unauthorized absenteeism and take necessary follow-up action.

D. Payroll & Wage Coordination

- Collect and verify monthly attendance, overtime and leave details.
- Coordinate with Accounts/Payroll for timely salary processing.
- Verify worker-wise salary calculations, deductions and advances.
- Maintain records of salary advances, loans and recoveries.




- Handle employee salary-related queries and grievances.
- Ensure timely distribution of salary slips.

E. Employee Discipline & Grievance Handling

- Maintain discipline among factory workmen.
- Handle issues relating to absenteeism, late coming, misconduct and workplace behaviour.
- Issue warning letters and explanation letters wherever required, in coordination with HR Manager.
- Resolve workers' grievances relating to salary, leave, supervisor behaviour and workplace facilities.
- Conduct counselling sessions for employees with repeated attendance or discipline issues.
- Monitor smoking, tobacco consumption, alcohol-related misconduct and other prohibited activities within factory premises.

F. Statutory Compliance & Labour Welfare

- Maintain employee records required under applicable labour laws.
- Coordinate PF, ESI, Professional Tax and Labour Welfare Fund-related employee data.
- Ensure timely PF/ESI registration of eligible employees.
- Coordinate with contractors for labour-related documentation and compliance.
- Maintain records of contract labour, wherever applicable.
- Support statutory inspections and labour department audits.
- Coordinate employee-related documentation for gratuity, bonus, leave and other applicable benefits.

G. Safety & Welfare Activities

- Coordinate with the Safety Department and Production Team to ensure workers follow safety rules.
- Monitor the usage of safety shoes, helmets, gloves, masks and other PPE.
- Ensure new workers receive safety induction before joining work.
- Coordinate medical check-ups and accident reporting.
- Monitor cleanliness, drinking water, washroom facilities and canteen facilities.
- Promote employee welfare and maintain a healthy working environment.

H. Employee Engagement & Retention

- Organise birthday celebrations, festival celebrations and employee engagement activities for workmen.
- Coordinate Diwali,



annual functions and other factory events.
- Conduct feedback sessions with workers to understand their concerns.
- Identify reasons for employee turnover and take corrective measures.
- Maintain good relationships with factory workers and supervisors.

I. Exit Formalities

- Handle resignation and termination formalities of workmen.
- Conduct exit interviews wherever required.
- Coordinate full and final settlement with Accounts.
- Collect company ID cards, uniforms, tools and other company assets.
- Update employee exit records and maintain proper documentation.

3. Key Performance Indicators (KPIs)

Performance Area

Measurement

Manpower availability

Timely fulfilment of worker requirements

Attendance management

Accuracy of daily attendance

Absenteeism control

Reduction in unplanned absenteeism

Employee documentation

100% completion of joining records

Payroll coordination

Timely and accurate salary inputs

Employee retention

Reduction in avoidable worker turnover

Statutory compliance

Timely employee-related documentation

Discipline

Reduction in repeated misconduct

Grievance handling

Timely resolution of worker complaints

Safety compliance

Completion of safety induction and PPE coordination

4. Educational Qualification & Experience

- Any Graduate / BBA / MBA in HR or equivalent qualification.
- 2–4 years of experience in HR operations, preferably handling factory workers or blue-collar employees.
- Experience in manufacturing, furniture, woodworking, interior fit-outs or retail shopfitting industries will be preferred.
- Knowledge of basic labour laws, PF, ESI and payroll coordination.
- Basic knowledge of MS Excel and HRMS/attendance software.

5. Required Skills

- Valuable communication and interpersonal skills.
- Ability to handle factory workers firmly and professionally.
- Conflict management and problem-solving skills.
- Strong follow-up and coordination skills.
- Knowledge of attendance and payroll processes.
- Ability to manage large numbers of workmen.
- Patience and the ability to handle employee grievances
- Languages , Hindi and English communication skills.

Pay: ₹25,000.00 - ₹38,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

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