We are looking for a responsible and detail-oriented GeM & Tender Executive to manage Government e-Marketplace (GeM) activities, government tenders, bid submissions, documentation and coordination with OEMs, distributors and internal departments.

Key Responsibilities

1. GeM Portal Management

Handle day-to-day activities on the Government e-Marketplace (GeM) portal.

Search and identify suitable bids, tenders and business opportunities.

Check bid requirements, eligibility criteria, technical specifications and ATC clauses.

Prepare and submit bids within the prescribed deadlines.

Manage product listing, catalogue-related activities and seller documentation, as applicable.

Track bid status, results, technical evaluation and financial evaluation.

Handle buyer queries, clarifications and document submissions through the portal.

2. Tender Documentation & Compliance

Read tender documents carefully and prepare a checklist of required documents.

Prepare technical compliance statements, compliance matrices and bid-related declarations.

Coordinate for OEM authorization letters, MAF, product datasheets, certificates and other required documents.

Check EMD, tender fees, experience certificates, turnover documents and other eligibility requirements.

Ensure that all documents are complete, accurate and submitted before the deadline.

Maintain records of submitted bids, corrigenda, amendments and tender results.

3. OEM & Distributor Coordination

Coordinate with OEMs and distributors for authorization, pricing, product availability and delivery timelines.

Obtain quotations and special pricing for tender participation.

Follow up for technical specifications,



warranty details and support letters.

Maintain professional relationships with OEM and distributor representatives.

4. Internal Coordination & Reporting

Coordinate with the sales, purchase, accounts and service teams for bid preparation.

Maintain a daily tender tracker and weekly bid status report.

Track submitted, won, lost, rejected and pending bids.

Maintain a database of tender documents, certificates, authorizations and bid history.

Inform management about important deadlines, risks, missing documents and approval requirements.

*Required Skills

Practical knowledge of the GeM portal and government tendering process.

Good understanding of technical and commercial bid requirements.

Proficiency in MS Excel, Word, PDF editing and email communication.

Robust documentation, follow-up and coordination skills.

Attention to detail and ability to meet strict deadlines.

Basic understanding of IT products such as computers, laptops, printers, servers, networking and CCTV products is preferred.

Performance Parameters (KPIs)

Timely submission of eligible bids.

Accuracy and completeness of tender documentation.

Number and quality of suitable bids identified.

Timely coordination for OEM authorization and pricing.

Proper tracking of bid outcomes and buyer clarifications.

Regular and accurate reporting to management.

Working Requirements

*Must be comfortable working with deadlines and multiple tenders simultaneously.

Prior experience in an IT products trading, GeM seller or government tendering company will be preferred.

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

- Health insurance

Work Location: In person

📌 GeM & Tender Executive (Indore)
🏢 HBH Technologies
📍 Indore