About the Role
We are hiring a multi-tasking, well-organized HR, Admin & Operations Coordinator on behalf of a leading shipping container sales, rental, modification, and logistics company. This is a 100% in office role based full-time at the client’s container yard and operations office.
In this lean, fast-paced operational environment, you will serve as the central administrative backbone of the facility—managing HR & attendance, incoming customer enquiries, vendor/transport coordination, yard safety permits, and end-to-end document control.

Key Responsibilities
1. Front-Office Enquiry & Customer Coordination

- Receive, log, and acknowledge all incoming customer enquiries (sales, rentals, container conversions, repairs, and transport) within one working day, generating unique Enquiry IDs.
- Capture complete client requirements—including customer organization, contact details, container size/type, intended use (storage, office/cabin conversion, or freight), delivery location, and required dates.
- Coordinate with Operations and Finance to check stock availability, site access feasibility (crane/truck turning space), and credit checks before handover for quotation.
- Log customer follow-up dates, track quotation statuses, and log customer complaints or service tickets (acknowledging routine requests within 1 working day and escalating safety issues immediately).

2. Vendor, Procurement & Dispatch Admin Support

- Maintain the Approved Customer & Supplier Master Registers, collecting KYC, tax/registration details, and independently verified bank details.
- Assist in logging purchase orders, gate passes, delivery documents, and Signed Proof of Delivery (POD)



records alongside pre- and post-loading condition photographs.
- Support weekly rental tracking by logging rental start/off-hire dates, expiry alerts, and handover/return checklists.

3. People Administration & Workforce Management

- Maintain employee role descriptions, appointment records, and competency verification files.
- Verify technical certifications before authorizing workers for high-risk yard tasks (welding/hot work, electrical work, crane lifting, and equipment operation).
- Conduct on-site safety and yard inductions for all new employees, contractors, and visitors.
- Track daily staff attendance, shift allocations, and supervisor-approved work hours, coordinating with Finance for accurate payroll processing.
- Handle employee exit clearances, including collecting yard keys/equipment, revoking access, and transferring pending records.

4. Yard Safety Permits & Regulatory Compliance

- Maintain the site Permit & Incident Register, issuing and tracking daily work permits for hot work, electrical work, enclosed space entry, and elevated work.
- Coordinate daily shift toolbox safety briefings, emergency contact boards, and refresher training schedules.
- Maintain the Compliance Register, Authority Matrix, and Delegation Register, tracking renewal dates for yard permissions, fire safety, labour compliance, transport documents, and asset/liability insurance policies.

5.



Central Document Control & Daily Reporting

- Enforce standardized digital and physical filing (Year / Customer / Job ID) across enquiries, quotes, procurement, inspections, fabrication, dispatch, and billing.
- Support the compilation of the Daily Operations Report (tracking daily enquiries, orders, yard stock movements, dispatches, and open actions) and maintain master registers for quarterly internal audits.

Required Qualifications & Skills

- Education: Masters’s degree in Business Administration, Human Resources, Commerce, or a related field.
- Experience: 1–3 years of experience in HR & Office Administration, Operations Coordination, or Back-Office Support (experience in a logistics depot, container yard, manufacturing unit, or fabrication workshop is strongly preferred).
- Technical Skills: Strong working knowledge of MS Excel / Google Sheets (data entry, trackers, attendance logs, and registers) and MS Word / Google Docs.
- Communication: Clear verbal and written communication skills to handle customer enquiries, vendor follow-ups, and internal yard coordination.

Work Environment

- 100% On-Site Role: Based entirely at the operational container yard and site office.
- Involves regular coordination between the front office, yard supervisors, fabrication team, and transport drivers (safety PPE is provided for yard walkthroughs).

How to Apply
Interested candidates willing to work full-time on-site at Redhills can apply directly via Indeed with an updated resume.
Recruiter Contact:
Aadhi N Phone / WhatsApp: +91-XXXXXXXXXX

Pay: Up to ₹23,000.00 per month

Work Location: In person

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