Department: Human Resources & Administration
Designation: Assistant HR Manager
Location: Project / Construction Site
Industry: Building Construction

1. JOB PURPOSE

To independently manage and supervise all HR, labour management, contractor coordination, statutory compliance, and administrative activities at the construction project site. Ensure adequate manpower availability, effective workforce management, timely salary and wage processing, legal compliance, labour welfare, and smooth HR operations in coordination with the Project Management Team.

2. KEY ROLES & RESPONSIBILITIES

A. Manpower Planning, Recruitment & Mobilization

- Coordinate with Project Head, Project Manager, Engineers, and Department Heads to identify manpower requirements.
- Prepare and maintain manpower plans as per project execution schedules.
- Recruit and arrange skilled, semi-skilled, and unskilled workers, supervisors, engineers, and administrative staff.
- Coordinate manpower mobilization and demobilization according to project requirements.
- Maintain records of manpower strength, vacancies, recruitment, and deployment.
- Ensure timely availability of manpower at different construction locations and work fronts.
- Monitor manpower productivity, absenteeism, and labour turnover.

B. Attendance, Payroll & Wage Management

- Supervise daily attendance of employees, contractual workers, and labourers.
- Maintain biometric attendance, muster rolls, overtime, leave, weekly offs, and absenteeism records.
- Verify attendance submitted by contractors before processing their bills.
- Coordinate monthly salary and wage processing with the Accounts Department.
- Ensure timely payment of employees' salaries and contractual labour wages.
- Monitor overtime and ensure proper authorization from the concerned department.
- Maintain accurate wage and payroll records.

C. Contractor & Labour Vendor Management

- Coordinate with labour contractors and manpower suppliers for workforce deployment.
- Verify contractor manpower strength against approved requirements.
- Collect and verify contractor documentation, including labour licences and statutory registration documents, as applicable.
- Verify contractor attendance, wage sheets, bank payment proofs, and wage disbursement records.
- Monitor compliance with applicable minimum wages, PF, ESIC, and other statutory obligations.
- Check contractor statutory challans and returns before processing monthly bills.
- Coordinate with contractors for manpower shortages, replacements, and additional requirements.
- Maintain contractor-wise manpower and compliance records.
- Highlight non-compliance and recommend corrective action to management.

D. Statutory Compliance & Labour Law Management

- Ensure compliance with applicable Central and State labour laws and regulations.
- Coordinate statutory compliance relating to EPF, ESIC, minimum wages, bonus, gratuity, labour welfare fund, and other applicable provisions.
- Monitor contractor compliance and maintain relevant statutory documents.
- Maintain registers, records, returns, licences, and notices as applicable.




- Coordinate with labour department officials and statutory authorities during inspections.
- Ensure timely submission of statutory returns and payments.
- Monitor compliance with applicable provisions relating to contract labour, construction workers, and building and other construction worker welfare requirements.
- Maintain proper documentation for statutory audits and inspections.

E. Labour Camp & Welfare Management

- Supervise labour accommodation and camp management.
- Ensure adequate drinking water, sanitation, cleanliness, lighting, ventilation, and hygiene facilities.
- Monitor housekeeping and maintenance of labour camps.
- Coordinate food, canteen, transportation, and other worker welfare facilities.
- Maintain records of labour camp occupancy and worker deployment.
- Address labour accommodation complaints and welfare-related issues.
- Coordinate with the Safety Department to maintain a safe and healthy living environment.
- Ensure applicable statutory welfare facilities are available at the project site.

F. Employee Relations & Grievance Handling

- Handle employee and worker grievances, complaints, and disciplinary issues.
- Maintain healthy industrial relations between management, employees, contractors, and labourers.
- Resolve day-to-day workforce-related issues in coordination with site management.
- Monitor employee satisfaction, absenteeism, and labour turnover.
- Conduct employee counselling and support disciplinary proceedings.
- Coordinate employee engagement and welfare initiatives.

G. HR Documentation & MIS Reporting

- Maintain employee personal files, appointment letters, joining forms, identity cards, and other HR documents.
- Maintain updated employee and contractor databases.
- Prepare daily manpower reports and monthly HR MIS.
- Maintain records of recruitment, joining, separation, transfers, leave, and attendance.
- Prepare contractor-wise manpower statements.
- Submit monthly reports covering manpower strength, labour cost, absenteeism, overtime, and statutory compliance.
- Maintain proper documentation for internal and external audits.

H. Site Administration & General Coordination

- Manage day-to-day site HR and administrative activities.
- Coordinate accommodation, transportation, security, housekeeping, and canteen arrangements.
- Coordinate with the Safety Department for worker induction, safety awareness, and training programmes.
- Ensure workers complete required joining formalities and safety induction before deployment.
- Coordinate with Accounts, Purchase, Stores, Security, Safety, and Project Departments.
- Implement company HR policies and administrative procedures at the project site.
- Support management in maintaining discipline and smooth site operations.

3. EDUCATIONAL QUALIFICATION

- Graduate in any discipline.




- MBA / PGDM in Human Resources or equivalent qualification preferred.
- Additional certification in Labour Laws / Industrial Relations will be an advantage.

4. EXPERIENCE

- Minimum 4–6 years of relevant experience in HR and Administration.
- Experience in building construction, real estate, infrastructure, or large project sites is preferred.
- Practical experience in contractual labour management, manpower mobilization, contractor coordination, and statutory compliance is essential.
- Experience in handling large workforces at project sites will be an added advantage.

5. REQUIRED SKILLS & COMPETENCIES

- Good knowledge of labour laws and statutory compliance.
- Strong manpower planning and workforce management skills.
- Experience in contractor and labour vendor management.
- Knowledge of attendance, payroll, and wage administration.
- Good command of MS Excel, MS Word, and HRMS software.
- Strong communication, coordination, and negotiation skills.
- Ability to independently manage site HR operations.
- Problem-solving and grievance-handling abilities.
- Good reporting, documentation, and MIS preparation skills.

6. KEY PERFORMANCE INDICATORS (KPIs)

- Timely availability and mobilization of manpower as per project requirements.
- Accuracy of attendance, overtime, and payroll records.
- Timely completion of statutory compliance and documentation.
- Contractor compliance and timely verification of labour bills.
- Reduction in manpower absenteeism and labour turnover.
- Timely resolution of employee and labour grievances.
- Proper maintenance and management of labour camps.
- Timely submission of daily, weekly, and monthly HR MIS.
- Effective control of manpower-related administrative costs.
- Zero avoidable statutory defaults attributable to HR administration.

7. JOB RESPONSIBILITIES & AUTHORITY

- Independently handle routine HR and administrative operations at the project site.
- Coordinate directly with contractors and manpower suppliers.
- Verify and recommend contractor attendance and wage bills for approval.
- Recommend recruitment, replacement, and disciplinary actions to management.
- Report manpower shortages, statutory non-compliance, and critical labour issues to the Project Head / HR Manager.
- Ensure implementation of company policies and procedures at the project site.

8. JOB REQUIREMENTS

- Must be willing to work full time at a building construction project site.
- Must be capable of handling a large workforce, including contractual labour.
- Must be comfortable coordinating with multiple contractors and site departments.
- Must have a practical, hands-on approach to resolving workforce and administrative issues.
- Should be capable of independently managing day-to-day HR operations at the project site.

Overall Responsibility: The Assistant HR Manager shall be responsible for ensuring smooth HR and administrative operations at the construction site, effective manpower deployment, contractor and labour management, statutory compliance, and employee welfare in coordination with the Project Head and Corporate HR Department.

Pay: ₹50,000.00 - ₹60,000.00 per month

Work Location: In person

📌 Assistant Manager – HR (Construction Project Site) (Dahej)
🏢 Bansal Infratech Synergies India
📍 Dahej