Job Description – Head of Department (HOD) – Operation Theatre

Job Title: Head of Department – Operation Theatre (OT HOD)
Department: Operation Theatre
Experience Required: 6–10 Years
Educational Qualification: Diploma in Operation Theatre Technology (OTT) / B.Sc. in Operation Theatre Technology (B.Sc. OTT)
Industry: Hospital / Healthcare
Job Type: Full-Time
Reporting To: Hospital Operations Head / Unit Head
Job Location: Indus Fatehgarh Sahib Hospital

1. Job Summary

We are looking for an experienced and dedicated Operation Theatre HOD to oversee the overall functioning, management, and administration of the Operation Theatre Department. The candidate will be responsible for ensuring smooth surgical operations, maintaining high standards of patient safety, infection control, staff management, equipment utilization, and coordination with surgeons, anaesthetists, nursing teams, and other hospital departments.

The ideal candidate should have strong leadership abilities, sound technical knowledge of Operation Theatre procedures, and prior experience managing OT operations in a multispecialty hospital.

2. Key Responsibilities

A. OT Operations & Management

- Oversee the day-to-day functioning of all Operation Theatre units.
- Ensure smooth scheduling and coordination of elective and emergency surgical procedures.
- Maintain OT readiness, including equipment, instruments, and essential supplies.
- Ensure efficient utilization of OT resources and minimize operational delays.
- Monitor OT turnaround time and ensure timely preparation between surgeries.
- Ensure adherence to established OT protocols and hospital policies.

B. Staff Management & Leadership

- Supervise and manage OT technicians and support staff.
- Prepare duty rosters and ensure adequate staffing for all shifts.
- Monitor staff attendance, performance, discipline, and productivity.
- Conduct regular training and development sessions for OT staff.
- Ensure proper allocation of duties and responsibilities.
- Address staff-related issues and maintain effective team coordination.

C. Patient Safety & Infection Control





- Ensure strict adherence to infection prevention and control protocols.
- Monitor sterilization, disinfection, and aseptic techniques.
- Ensure compliance with surgical safety checklists and patient identification protocols.
- Monitor biomedical waste segregation and disposal practices.
- Ensure proper cleaning and disinfection of OT areas.
- Maintain a safe and hygienic surgical environment.

D. Quality Assurance & Documentation

- Ensure proper maintenance of OT registers, records, and documentation.
- Monitor OT utilization, surgery cancellation rates, turnaround time, and other performance indicators.
- Ensure compliance with NABH standards and hospital quality procedures.
- Coordinate internal audits and implement corrective and preventive actions.
- Maintain records of equipment maintenance, sterilization, and infection control activities.
- Ensure timely closure of audit observations and non-conformities.

E. Equipment & Inventory Management

- Ensure the availability and proper functioning of OT equipment and instruments.
- Monitor surgical consumables, medicines, and inventory levels.
- Coordinate with the Biomedical and Maintenance Departments for equipment servicing and repairs.
- Maintain proper stock records and monitor consumption.
- Prevent unnecessary wastage and ensure optimal utilization of resources.
- Ensure timely reporting of equipment breakdowns and shortages.

F. Interdepartmental Coordination

- Coordinate with surgeons, anaesthetists, CSSD, ICU, IPD, Emergency, and other departments.
- Ensure effective communication regarding surgical schedules and emergency procedures.
- Coordinate with CSSD for timely availability of sterilized instruments and surgical sets.




- Ensure smooth patient transfer and coordination before and after surgical procedures.
- Escalate operational issues to hospital management whenever required.

3. Required Skills & Competencies

- Strong leadership and team management skills.
- Excellent technical knowledge of OT equipment, instruments, and procedures.
- Sound understanding of infection control and sterilization practices.
- Knowledge of NABH standards and hospital quality procedures.
- Excellent coordination and communication skills.
- Ability to handle emergency situations and make quick decisions.
- Strong organizational and problem-solving abilities.
- Knowledge of OT documentation and inventory management.
- Ability to manage multiple OT activities efficiently.

4. Qualification & Eligibility Criteria

- Educational Qualification: Diploma in Operation Theatre Technology (OTT) or B.Sc. in Operation Theatre Technology (B.Sc. OTT) only.
- Experience: 6–10 years of relevant experience in a hospital setting.
- Previous experience in handling or managing an Operation Theatre Department is mandatory.
- Experience in a multispecialty hospital will be preferred.
- Knowledge of NABH accreditation standards and OT quality protocols is required.
- Candidates must have experience in OT operations, equipment handling, staff supervision, and infection control.

5. Key Performance Indicators (KPIs)

- Effective utilization of Operation Theatre facilities.
- Reduction in surgery delays and cancellations due to operational issues.
- Compliance with infection control and sterilization protocols.
- Maintenance of OT readiness and equipment availability.
- Timely completion of OT documentation and records.
- Effective staff management and duty roster planning.
- Compliance with NABH standards and internal quality audits.

Note: Candidates must hold a Diploma or B.Sc. in Operation Theatre Technology. Qualifications in Nursing or other healthcare streams will not be considered for this position.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

- Provident Fund

Work Location: In person

📌 Operation Theatre HOD (Fatehgarh Sahib)
🏢 INDUS FATEHGARH SAHIB HOSPITAL
📍 Fatehgarh Sahib