IVF Clinical Documentation & Medical Records Executive

Company: Crystal Fertility & IVF Center

Location: A-38, Dwarka Phase 1, Sector 23, Dwarka, New Delhi – 110075

Job Type: Full-Time | On-Site

Job Description

We are looking for a dedicated IVF Clinical Documentation & Medical Records Executive with basic medical knowledge, preferably with experience in an IVF/Fertility Clinic, Gynecology Department, or Hospital.

The selected candidate will be responsible for preparing, updating, and maintaining complete IVF patient treatment files, entering clinical data, organizing medical reports, and ensuring proper documentation throughout each stage of fertility treatment.

This is a specialized clinical documentation and medical data entry role. The candidate will work closely with IVF Consultants, Junior Doctors, Nurses, Embryologists, and IVF Coordinators.

Key Responsibilities

1. IVF Patient File Preparation & Management

- Create and maintain patient files according to IVF treatment protocols.
- Prepare and update patient case sheets, medical histories, and treatment records.
- Organize patient documentation according to different treatment stages.
- Maintain accurate physical and electronic patient records.

2. Clinical Data Entry & Treatment Documentation

- Enter medical information, investigation results, and treatment details into patient files or clinic software.
- Update ovarian stimulation monitoring sheets using information documented by the clinical team.
- Record ultrasound findings, follicular monitoring details, and hormonal investigation results as provided by authorized medical staff.
- Document prescribed medications, dosages, treatment schedules, and follow-up instructions exactly as directed by the treating doctor.
- Maintain documentation related to IVF, ICSI, IUI, OPU, embryo transfer,



and other fertility procedures.

3. Medical Reports & Records Coordination

- Collect and organize blood investigation reports, ultrasound reports, semen analysis reports, and other medical documents.
- Maintain patient medical history and previous treatment records.
- Ensure investigation reports and clinical documents are attached to the correct patient files.
- Coordinate with doctors, nurses, and embryologists for missing or incomplete documentation.

4. Consent Forms & Compliance Documentation

- Prepare relevant treatment documentation and consent form packets as directed by the clinical team.
- Check files for missing documents, signatures, and required details.
- Maintain records according to clinic SOPs and applicable ART regulations.
- Support medical record verification, documentation reviews, and audits.
- Ensure patient confidentiality and secure record management.

5. Daily Clinical Documentation Support

- Prepare patient files before consultations and procedures.
- Update treatment records daily based on authorized clinical instructions.
- Track pending investigations and incomplete documentation.
- Maintain proper filing, indexing, retrieval, and storage of records.
- Provide documentation support to the IVF clinical team.

Required Qualifications & Skills

- Basic knowledge of medical terminology and gynecology/fertility treatments.
- Understanding of IVF treatment stages and clinical documentation.




- Experience in medical data entry, patient file preparation, or clinical records management.
- Ability to understand medical prescriptions, investigation reports, and treatment instructions for accurate transcription.
- Good computer skills, including MS Word, MS Excel, and clinic management software.
- Solid attention to detail and organizational skills.
- Ability to coordinate with doctors and nursing staff.
- Good communication skills in Hindi and English.
- Commitment to patient confidentiality and accurate documentation.

Preferred Educational Background

Candidates with any of the following qualifications are encouraged to apply:

- GNM / ANM / B.Sc. Nursing
- Medical Records or Healthcare Documentation
- B.Sc. in Life Sciences or related disciplines
- Other relevant healthcare qualifications with IVF clinical documentation experience

Preferred Experience

- 1–3 years in an IVF Centre, Fertility Clinic, Gynecology Department, or Hospital.
- Prior experience in IVF patient documentation or fertility treatment records will be preferred.
- Candidates with a nursing or clinical background who wish to work exclusively in documentation are encouraged to apply.

Important Role Clarification

This is a dedicated clinical documentation and medical records position, not a general office data entry job.

The employee will work under the supervision of authorized medical professionals. The role does not involve independent medical diagnosis, prescribing medication, making treatment decisions, or performing clinical procedures.

Salary: As per qualification, relevant experience, and skills.

Work Location: Crystal Fertility & IVF Center, Sector 23, Dwarka, New Delhi.

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person

📌 IVF Medical Records & Patient File Executive (Delhi)
🏢 Crystal Fertility and IVF Center
📍 Delhi