Job Description – Admin & Accounts Executive

Job Summary:

We are looking for an Admin & Accounts Executive to manage day-to-day accounting operations, financial documentation and office administration across the Redraw Group entities.

The candidate will be responsible for maintaining accurate accounting records, handling vendor and customer accounts, coordinating payments and collections, assisting with payroll and statutory compliance, and ensuring smooth office administration.

Key Roles & Responsibilities

1. Accounting & Bookkeeping

- Maintain day-to-day accounting entries, including sales, purchases, expenses, receipts and payments.
- Maintain separate accounting records for each business entity.
- Verify bills, invoices and supporting documents before recording transactions.
- Maintain ledgers, cash books, journals and other accounting records.
- Identify and correct missing, duplicate or incorrect entries.

2. Accounts Payable & Receivable

- Maintain vendor records, purchase invoices and outstanding payment details.
- Prepare payment schedules and track upcoming and overdue payments.
- Maintain customer invoices and outstanding receivables.
- Follow up on pending customer collections and overdue payments.
- Prepare weekly payable and receivable ageing reports.
- Coordinate with vendors and customers regarding payment discrepancies.

3. Bank & Cash Management

- Maintain daily bank and cash transaction records.
- Download bank statements and perform bank reconciliations.
- Track bank balances, deposits, transfers and bank charges.
- Maintain petty cash records and supporting vouchers.
- Prepare payment details and schedules for owner approval.

4. GST, TDS & CA Coordination

- Maintain documentation required for GST, TDS and other statutory compliance.
- Coordinate with the Chartered Accountant (CA) for tax filings, reconciliations and accounting requirements.
- Track statutory deadlines and maintain compliance records.
- Organise financial documents and supporting statements for audits.
- Follow up on pending CA queries and discrepancies.

5. Payroll & Employee Documentation

- Collect attendance,



leave and overtime details for monthly payroll.
- Prepare salary inputs and calculations for review.
- Maintain employee salary, advance, reimbursement and deduction records.
- Coordinate with HR for employee joining, exit and documentation requirements.
- Prepare salary payment details for approval.

6. Office Administration & Vendor Management

- Handle day-to-day office administration and maintenance requirements.
- Coordinate with housekeeping, maintenance and other service providers.
- Manage office supplies, stationery and recurring expenses.
- Maintain vendor quotations, contracts, invoices and service records.
- Ensure administrative issues are addressed on time.

7. Asset & Documentation Management

- Maintain fixed asset registers and records of asset purchases and transfers.
- Maintain significant business documents, agreements, licences and invoices.
- Ensure proper digital and physical filing of accounting and administrative records.

8. Monthly Closing & Reporting

- Complete monthly accounting entries and bank reconciliations.
- Prepare entity-wise income and expense reports.
- Prepare vendor and customer outstanding reports.
- Identify missing invoices, unrecorded transactions and accounting discrepancies.
- Submit monthly accounting reports and supporting documents to the Business Owner and Finance & Investment Executive.

Daily, Weekly & Monthly Responsibilities

- Daily: Update accounting entries, verify invoices, track bank transactions, update outstanding payments and collections, and manage office administration.
- Weekly: Prepare payable and receivable reports, review bank reconciliation status, follow up on collections, vendor payments and pending compliance requirements.
- Monthly:



Complete bookkeeping, reconciliations, payroll inputs, expense reports, statutory documentation and monthly accounting closing.

Required Skills & Qualifications

- Bachelor's degree in Commerce, Accounting, Finance or a related field.
- Previous experience in accounting, bookkeeping and office administration.
- Good knowledge of accounting principles, GST and TDS.
- Experience with accounting software such as Tally, Odoo or similar ERP systems.
- Strong MS Excel skills and knowledge of financial data management.
- Understanding of bank reconciliation, vendor payments, customer collections and payroll processing.
- Good coordination and communication skills.
- Ability to manage multiple business entities and maintain accurate records.
- Strong attention to detail, confidentiality and time management.

Authority & Reporting Structure

- Reports directly to the Business Owner.
- Coordinates with the Finance & Investment Executive for accounting data and financial reports.
- Coordinates with the CA for statutory compliance, taxation and audit requirements.
- Responsible for accounting records, documentation and administrative execution.
- Not authorised to independently approve payments, transfer funds or make investment decisions.

Performance will be evaluated based on accounting accuracy, timely reconciliations, monthly closing, payment and collection tracking, compliance coordination, documentation quality and administrative efficiency.

Shift Options (Monday to Friday):

- Day Shift: 12:00 pm – 8:00 pm

Walk-In Interview Details:
Interview Timing: Evening 1:00 PM – 10:00 PM

Address:
601, Vihan Commercial Complex,
Walbhat Road, Next to Jawaharnagar Phatak,
Sonawala Industry Estate, Goregaon East, Mumbai – 400063

Contact: Yogita
Call/WhatsApp: +91-XXXXXXXXXX (Available only at 1:00 PM - 10:00 PM)
Email: [email protected]

Interested candidates can reply with their updated resume or can walk in to above address

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Admin & Accounts Executive (Goregaon)
🏢 Redraw Express
📍 Goregaon