About the Role: We are looking for a proactive, responsible and hands-on Office Manager to oversee the complete day-to-day functioning of our office premises. The individual will be responsible for ensuring a well-maintained, organized, disciplined, qualified and welcoming workplace. The role involves managing office administration, facilities, housekeeping staff, vendors, visitor and front office operations, employee workplace discipline and coordination with the HR team. The individual must take complete ownership of the office environment and ensure that all office-related activities run smoothly.

Key Responsibilities

1. Overall Office Management & Supervision

- Take complete ownership of the office premises and oversee its day-to-day functioning.

- Ensure the office is clean, organized, well-maintained and presentable at all times.

- Monitor workplace discipline, including appropriate noise levels and professional workplace behaviour.

- Ensure employees wear their ID cards within the office premises and adhere to the prescribed dress code and professional work attire.

- Regularly inspect the office premises and identify areas requiring attention or improvement.

2. Facilities & Housekeeping Management

- Supervise and coordinate with housekeeping staff to ensure cleanliness and hygiene across all office areas.

- Monitor housekeeping activities, attendance, work allocation and service quality.

- Ensure meeting rooms, reception areas, workstations, pantry and common areas are properly maintained.

- Coordinate office repairs and maintenance, including electrical, plumbing, furniture and other facility-related requirements.

- Take initiative in improving office infrastructure, space utilization and the overall workplace experience.

3. Front Office, Visitor & Guest Management

- Oversee front office operations and ensure visitors, clients and guests receive a professional and welcoming experience.

- In the absence of the Front Office Executive, independently take charge of the reception desk and manage front office responsibilities,



including attending incoming calls, welcoming visitors, handling guest enquiries and directing visitors to the appropriate personnel.

- Manage and oversee visitor management software and ensure proper visitor registration and entry records.

- Coordinate client visits, guest arrivals, meetings and other office visits; ensure meeting rooms and related arrangements are ready.

- Ensure visitor access and office entry procedures are followed appropriately.

4. Employee Attendance & Access Management

•Oversee the biometric attendance system and ensure it functions properly.

- Coordinate with HR regarding attendance-related discrepancies, access issues and employee queries.

- Ensure employees follow established office entry and exit procedures.

- Coordinate with the concerned teams for biometric maintenance and technical support.

5. Vendor & Procurement Management

- Coordinate and manage relationships with office vendors, housekeeping agencies, maintenance teams and other service providers.

- Monitor vendor service quality and ensure timely delivery of services. Coordinate office purchases, supplies, stationery, pantry requirements and other administrative

- Follow up on quotations, service requests, invoices and vendor-related requirements.

- Ensure office resources are utilised efficiently and unnecessary expenditure is minimised.

6. HR & Internal Coordination

- Work closely with the HR team to ensure smooth implementation of office policies and workplace guidelines.

- Assist HR in communicating and monitoring office discipline, dress code, ID card compliance and other workplace requirements.

- Address employee queries relating to office facilities, infrastructure,



housekeeping and other administrative matters.

- Support employee onboarding by coordinating ID cards, biometric registration, workstation allocation and other office-related arrangements.

- Escalate recurring workplace concerns and operational challenges to the concerned management team.

7. General Administration & Workplace Improvement

- Handle day-to-day workplace-related challenges and ensure timely resolution.

- Maintain records of office assets, inventory, stationery and administrative supplies.

- Identify operational gaps and proactively suggest improvements.

- Ensure office facilities are functional and ready for daily operations.

- Take ownership of additional administrative or operational responsibilities required for the smooth functioning of the office.

What We Are Looking For

1. Experience & Background

- 3–6 years of experience in Office Administration, Facilities Management, Office Operations or General Administration.

- Experience managing housekeeping/support staff, vendors and office facilities.

- Prior experience handling biometric attendance systems and visitor management systems will be an advantage.

- Front office or reception management experience, and experience managing a complete corporate office setup, will be preferred.

2. Essential Skills

- Strong ownership, accountability, supervisory and people management skills.

- Ability to manage both housekeeping/support staff and professional stakeholders.

- Good communication, interpersonal, coordination, follow-up and problem-solving abilities.

- Ability to handle vendors, employees, clients and visitors professionally.

- Ability and willingness to independently manage front office and reception responsibilities whenever required.

- Proactive, organized and comfortable with multitasking and resolving workplace challenges.

- Comfortable with basic computer operations, MS Excel, email and visitor management software.

Pay: ₹300,000.00 - ₹500,000.00 per year

Work Location: In person

📌 Office Manager/Administration (Jayanagar)
🏢 Floraison India Strategic Consulting
📍 Jayanagar