Position: Receptionist / Front Office Executive
Department: Administration
Location: Udaipur, Rajasthan
Experience: 0–2 Years
Employment Type: Full time
Job Summary
We are looking for a well-presented, organised and friendly Receptionist to manage front-office operations and serve as the first point of contact for visitors, clients and employees. The candidate will be responsible for handling calls, managing visitors, coordinating appointments and ensuring smooth day-to-day reception activities.
Key Responsibilities
- Front Desk Management: Welcome visitors, guests and clients professionally and direct them to the appropriate person or department.
- Call Management: Handle incoming and outgoing calls, respond to basic queries and transfer calls to the concerned employees.
- Visitor Management: Maintain visitor records, coordinate appointments and ensure a smooth visitor experience.
- Communication: Handle emails, messages and general inquiries received at the front desk.
- Administrative Support: Assist with documentation, filing, data entry, courier management and other administrative tasks.
- Meeting Coordination: Coordinate meeting schedules, conference room bookings and refreshments for visitors.
- Office Coordination:
Coordinate with the pantry and housekeeping staff to ensure the reception area remains clean and presentable.
- Record Maintenance: Maintain attendance records of visitors, courier registers and other front-office documentation.
- General Support: Assist the HR and Administration teams with routine office coordination whenever required.
Required Skills & Qualifications
- Graduate or undergraduate with good communication skills.
- 0–2 years of experience in reception, front-office or customer-facing roles.
- Good verbal and written communication skills in English and Hindi.
- Basic knowledge of MS Office, email and computer operations.
- Professional appearance and positive attitude.
- Good interpersonal and organisational skills.
- Ability to multitask and handle visitors and calls efficiently.
- Punctual, disciplined and customer-oriented.
Salary
As per industry standards and candidate experience.
Ideal Candidate
Someone who is confident, approachable, well-organised and professional, with the ability to create a positive first impression of the organisation.