Job Description – HR & Admin Executive (Dyeing Unit)

Department: Human Resources & AdministrationIndustry: Textile – Fabric Dyeing UnitDesignation: HR & Admin ExecutiveLocation: Dyeing Unit

1. Job Summary

Responsible for managing end-to-end HR operations and administrative activities at the dyeing unit, ensuring smooth workforce management, employee welfare, statutory compliance, discipline, and day-to-day administration.

2. Key ResponsibilitiesA. Human Resources (HR)

- Handle recruitment and selection for workers, operators, supervisors, and staff.
- Manage employee joining formalities and documentation.
- Maintain employee personal files and HR records.
- Monitor daily attendance, absenteeism, late arrivals, and shift attendance.
- Coordinate shift allocation and manpower planning with production departments.
- Prepare monthly attendance and payroll inputs.
- Handle leave management and permission requests.
- Conduct employee induction and orientation.
- Manage employee grievances and disciplinary issues.
- Coordinate employee performance reviews and training programs.
- Handle employee exit formalities and full and final settlement coordination.
- Ensure proper communication of company policies and HR procedures.

B. Administration

- Manage day-to-day administrative activities of the dyeing unit.
- Monitor housekeeping, cleanliness, and hygiene across the factory premises.
- Coordinate canteen facilities and drinking water arrangements.
- Manage security personnel and visitor entry records.
- Monitor employee transportation and accommodation arrangements, if applicable.
- Maintain office supplies, stationery, and administrative records.
- Coordinate maintenance of office facilities and employee welfare facilities.
- Monitor uniforms, ID cards, safety shoes, and other employee requirements.
- Coordinate with vendors and service providers.
- Prepare daily and monthly administrative reports for management.

C. Statutory Compliance & Safety





- Ensure compliance with applicable labour laws and factory regulations.
- Maintain statutory registers and employee records.
- Coordinate PF, ESI, Professional Tax, and other statutory requirements.
- Monitor contract labour records and contractor compliance.
- Coordinate factory safety awareness programs.
- Ensure employees follow safety rules and PPE requirements.
- Coordinate with the Safety Officer for workplace safety and accident reporting.
- Support factory inspections and statutory audits.

D. Employee Welfare & Discipline

- Maintain good employee relations.
- Address workers' complaints and grievances.
- Monitor workplace discipline and employee behaviour.
- Organise employee engagement and welfare activities.
- Ensure proper drinking water, sanitation, and rest facilities.
- Coordinate medical assistance and emergency support for employees.

3. Educational Qualification

- Any degree or MBA in HR / MSW.
- Knowledge of labour laws and statutory compliance.
- Basic knowledge of MS Excel, Word, and HRMS/ERP.

4. Experience

- 2–5 years of experience in HR & Administration.
- Experience in textile, dyeing, or manufacturing industries is preferred.
- Experience handling both staff and workmen is essential.

5. Required Skills

- Good communication and interpersonal skills.
- Manpower handling and coordination.
- Problem-solving and decision-making.
- Knowledge of attendance and payroll processing.
- Knowledge of labour laws and factory compliance.
- Ability to coordinate with production, maintenance, quality, and other departments.

6. Reporting To

HR Manager / Plant Head / Unit Head.

7. Key Performance Indicators (KPIs)

- Manpower availability and retention.
- Attendance and absenteeism control.
- Timely payroll processing.
- Statutory compliance without penalties.
- Employee grievance resolution.
- Effective administration and employee welfare.
- Recruitment and joining turnaround time.

Pay: ₹20,000.00 - ₹25,000.00 per month

Advantages:

- Cell phone reimbursement
- Commuter assistance
- Provident Fund

Work Location: In person

📌 HR Admin (Tiruppur)
🏢 Pranera Textiles
📍 Tiruppur