JOB DESCRIPTION
Inventory Management Intern – Technical Operations
Company: Galax Eye Space Pvt. Ltd.
Department: Technical Operations – Inventory Management
Position Type: Internship
Duration: 6 Months
Joining: Immediate joiners preferred
Reporting To: Inventory Manager / Inventory Management In-charge
1. Role Overview

Galax Eye is looking for a detail-oriented and technically inclined Inventory Management Intern to support the verification, management, documentation, storage, and digitisation of technical inventory used across its aerospace and electronics development operations.

The role involves working with electronic components, PCB assembly materials, cables, connectors, modules, development kits, tools, mechanical hardware, and other engineering materials.

The intern will coordinate with the Inventory Manager and engineering, AIT, QAQC, project, and procurement teams to maintain accurate inventory records, manage material movements, improve storage practices, and support the implementation of Zoho Inventory and associated digital workflows.

2. Key Responsibilities

A. Physical Inventory Verification and Reconciliation

- Conduct physical stock counting and reconcile actual stock against existing inventory records.

- Identify, classify, and organise electronic components, PCB materials, cables, connectors, modules, tools, and mechanical hardware.

- Verify Manufacturer Part Numbers (MPNs), Supplier Part Numbers, manufacturer details, descriptions, and quantities.

- Identify duplicate entries, missing information, unidentified, obsolete, damaged, excess, and missing materials.

- Maintain records of verified and unverified inventory and assist in periodic stock audits.

- Coordinate with engineering teams to resolve component identification and stock discrepancies.

B. Technical Component Identification

- Identify common electronic components such as resistors, capacitors, inductors, diodes, transistors, ICs, connectors, cables, and modules.

- Read component markings, labels, technical drawings, Bills of Materials (BOMs), and datasheets.

- Verify MPNs, manufacturers, suppliers, package types, and component specifications.

- Measure component and hardware dimensions using digital calipers, micrometers, and measuring scales.

- Understand metric units, component packages, SMD and through-hole components, and basic electrical specifications.

- Standardise component descriptions and naming conventions.

C. Material Inward, Receiving and QAQC Coordination

- Support receiving materials from suppliers, vendors, and internal transfers.

- Verify received materials against Purchase Orders (POs), invoices, delivery challans, and other documents.

- Record received quantities, part numbers, supplier details, and supporting documents.

- Identify shortages, excess quantities, incorrect items, and visible damages.

- Maintain inward registers and coordinate material handover to the QAQC team.

- Track accepted, rejected, and pending-inspection materials.

- Assist with GRN (Goods Receipt Note) preparation and inventory updates after the applicable verification and approval process.

- Maintain material photographs, unboxing videos, certificates, datasheets, and inspection records wherever required.

- Ensure materials pending inspection are properly identified and segregated.

D. Material Issue, Return and Transfers

- Support material issue and return activities for engineering, AIT, project, and other technical teams.

- Verify material requests and required approvals before issuing stock.

- Record issued quantities, recipient details, project references, and transaction dates.

- Track material returns, unused quantities, and stock discrepancies.

- Maintain records of transfers between warehouses, laboratories, teams, and storage locations.

- Ensure accurate documentation and traceability of all inward, outward, return, and transfer transactions.

E. Inventory Database and ERP Implementation

- Maintain and update inventory master databases using Microsoft Excel.

- Clean, validate, and standardise existing inventory data before migration into Zoho Inventory.

- Maintain SKU codes, item names, descriptions, units of measurement, categories, and other inventory attributes.

- Assist in creating and maintaining item masters, vendor records, warehouse details, and rack/bin locations.

- Prepare, validate, and import inventory data into Zoho Inventory.





- Support daily ERP transactions, including inward, outward, stock adjustments, and inter-warehouse transfers.

- Assist in implementing QR-code/barcode-based inventory tracking and labelling.

- Support testing and validation of digital inventory workflows and related tools.

- Identify data errors, duplicate records, and system discrepancies and coordinate their correction.

F. Storage and Warehouse Management

- Organise technical inventory across designated inventory rooms, laboratories, cleanroom areas, and storage locations.

- Allocate storage based on component category, project, team, size, usage, and environmental requirements.

- Implement rack, shelf, bin, and location identification using labels and QR codes.

- Ensure appropriate ESD-safe packaging and storage of electronic components.

- Support storage of moisture-sensitive components in designated dry cabinets and controlled environments as per established procedures.

- Maintain proper segregation of materials based on handling and storage requirements.

- Assist with rack utilisation, bin allocation, storage layout planning, and physical organisation.

- Report damaged packaging, improper storage conditions, and missing labels.

G. Stock Monitoring and Reporting

- Monitor inventory movements and maintain accurate stock balances.

- Identify low-stock items, critical components, excess inventory, and replenishment requirements.

- Prepare periodic reports on stock availability, discrepancies, pending QAQC, and material movements.

- Maintain records of obsolete, expired, damaged, and unidentified materials.

- Prepare stock statements and inventory reports for management and technical teams.

- Coordinate with procurement and engineering teams regarding material shortages and availability.

- Support inventory reviews and audits.

H. Process Documentation and Coordination

- Assist in preparing inventory procedures, work instructions, and Standard Operating Procedures (SOPs).

- Maintain organised physical and digital inventory documentation.

- Coordinate with engineering, AIT, QAQC, project, and procurement teams to obtain missing technical and material information.

- Support inventory process improvements and implementation of standardised workflows.

- Report discrepancies, pending actions, and operational issues to the Inventory Manager.

- Follow established procedures for material handling, approvals, and record maintenance.

3. Required Skills and Knowledge

Technical Skills

- Basic knowledge of electronic components and their applications.

- Ability to identify electronic components, connectors, cables, modules, and hardware.

- Basic understanding of PCB assembly, SMD, and through-hole components.

- Ability to read component markings, MPNs, labels, and technical datasheets.

- Understanding of physical dimensions, metric units, and measurement techniques.

- Basic awareness of ESD handling and electronic component storage practices.

Computer and Data Management

- Proficiency in Microsoft Excel, including data entry, sorting, filtering, formulas, and duplicate identification.

- Ability to maintain structured inventory databases and documentation.

- Basic computer literacy and willingness to learn ERP software.

- Familiarity with Zoho Inventory, ERP systems, or QR/barcode tools will be an advantage.

Personal Skills

- Strong attention to detail and accuracy.

- Good organisational and documentation skills.

- Analytical and problem-solving abilities.

- Valuable communication and coordination skills.

- Ability to handle repetitive verification and data management tasks.

- Willingness to perform hands-on inventory activities.

- Ability to work systematically and take ownership of assigned responsibilities.

4. Preferred Qualifications

- Diploma or pursuing/completed B.E./B. Tech in Electronics and Communication, Electrical and Electronics, Electronics Engineering, Instrumentation, or a related technical discipline.

- Freshers are welcome to apply.

- Familiarity with electronic components,



PCB assembly, hardware development, or electronics laboratories.

- Exposure to inventory management, warehouse operations, ERP systems, or stock reconciliation.

- Basic knowledge of ESD handling, Moisture Sensitive Devices (MSD), and component storage practices.

- Experience using digital calipers, micrometers, or other measurement instruments is an advantage.

5. Expected Deliverables

During the six-month internship, the candidate is expected to contribute to:

- Physical Inventory Verification: Verification and reconciliation of assigned physical technical inventory.

- Inventory Database Cleanup: Accurate, standardised, and updated inventory master records.

- Component Identification: Identification and documentation of electronic components, hardware, MPNs, and specifications.

- Data Validation: Identification and correction of duplicate, incomplete, unidentified, and incorrect entries.

- ERP Implementation: Preparation, validation, and migration of inventory data into Zoho Inventory.

- Material Traceability: Accurate inward, QAQC, GRN, issue, return, and transfer documentation.

- QR-Based Tracking: Labelling and identification of inventory items, racks, shelves, and bins.

- Storage Organisation: Improved physical organisation and systematic storage allocation.

- Stock Reconciliation: Improved stock accuracy through regular verification and discrepancy reporting.

- Process Documentation: Support in developing and maintaining inventory SOPs and standardised workflows.

6. Ideal Candidate Profile

The ideal candidate should have a basic electronics background, an interest in hardware and technical operations, and the ability to work with both physical inventory and digital databases.

The candidate should be comfortable identifying electronic components, reading datasheets, measuring hardware, maintaining accurate records, and performing physical stock verification.

We are looking for someone who is systematic, responsible, detail-oriented, and willing to learn. The candidate should be equally comfortable working on a computer and performing hands-on inventory activities.

7. Learning Opportunities

The internship provides practical exposure to:

- Technical inventory management in an aerospace technology environment.

- Electronic component identification and PCB assembly materials.

- Material inward, QAQC, GRN, issue, return, and transfer processes.

- ESD-safe storage and moisture-sensitive component handling.

- Zoho Inventory and ERP implementation.

- QR-code-based inventory tracking and digital workflows.

- Warehouse organisation, stock reconciliation, and process improvement.

Note: This is a hands-on technical operations internship involving physical inventory activities and computer-based documentation. The intern will work under the guidance of the Inventory Manager and coordinate with relevant teams while following established procedures.

Requirements Candidate Requirements

- Diploma or pursuing/completed B.E./B. Tech in Electronics and Communication, Electrical and Electronics, Electronics Engineering, Instrumentation, or a related technical discipline.

- Basic knowledge of electronic components such as resistors, capacitors, ICs, connectors, cables, and modules.

- Ability to read component markings, Manufacturer Part Numbers (MPNs), labels, and technical datasheets.

- Basic understanding of PCB assembly, SMD and through-hole components.

- Proficiency in Microsoft Excel, including data entry, sorting, filtering, formulas, and duplicate identification.

- Understanding of inventory management, stock verification, and reconciliation.

- Basic knowledge of physical measurements using digital calipers, measuring scales, or micrometers.

- Understanding of metric units, component dimensions, and basic ESD handling practices.

- Good attention to detail, organizational skills, and accuracy in documentation.

- Willingness to perform hands-on inventory activities, component identification, and physical stock organization.

- Ability to coordinate with engineering, AIT, QAQC, and procurement teams.

- Freshers are welcome. Prior exposure to ERP systems, Zoho Inventory, or warehouse operations will be an added advantage.

Additional Criteria:

- Internship Duration: 6 Months.

- Immediate joiners preferred.

- Candidates should be comfortable working in a hands-on electronics and hardware development environment.

📌 Inventory Management Intern – Technical Operations (India)
🏢 GALAXEYE SPACE SOLUTIONS PRIVATE
📍 India