Public Sector Coordination & Reporting Manager Government engagement | Delivery records | Executive reporting

LOCATION:
NCR or any A-Tier city ENGAGEMENT: Short-term | 3-4 months OPENINGS: 01 We are seeking a highly organised professional to keep a fast-moving public-service consultancy supported by the right official records, approvals and communication. The position is central to reducing delays, maintaining a clear documentary trail and ensuring that technical work can be accepted without missing evidence. Your mandate Lead formal coordination and document control for a multi-team assessment, from the first request for records to final submission and handover. What you will lead
• Create a dependable official contact network. Coordinate communication with nominated public officers, local administrative counterparts, infrastructure operators and specialist partner teams. Establish explicit channels for site access, responses, meeting agendas and urgent decisions.
• Secure required baseline records early. Track requests for geographic boundaries, asset inventories, station rosters, operating permissions, vehicle GPS data, route plans, staff attendance, plant weights, cost statements, user-fee figures and current service arrangements.
• Compile service-provider documents. Obtain relevant operating agreements, service schedules, inspection reports, daily performance summaries, payment records, penalty and incentive histories and system-access approvals needed for independent service scoring.
• Follow up on large-generator information. Coordinate registers, service-provider empanelment records, agreements, monthly reports,



applicable registration certificates and available portal records to support generator verification and waste-flow tracing.
• Track document requests to closure. Maintain a dated register showing each request, responsible office, receipt status, version and outstanding issue. Escalate overdue records with a precise statement of what is missing and which analysis depends on it.
• Organise field and technical permissions. Support access letters for survey and waste-site teams, project briefings and official coordination required for specialist aerial observations by an authorised operator. Record approvals, restrictions and approved alternatives. ROLE DETAILS / CONTINUED Public Sector Coordination & Reporting Manager Delivery, quality and collaboration
• Run structured project reviews. Prepare weekly workstream updates, senior-management briefing packs, concise minutes, decisions required and action-owner lists. Make sure meeting records correctly distinguish facts, open questions and agreed actions.
• Own milestone submission quality. Compile complete inception, interim, draft-final and final packages from technical, GIS, IT, survey and operations teams. Check schedules, evidence references, formats, approval status and acknowledgement of receipt.
• Maintain a secure, usable audit trail.



Control report versions, correspondence, signed minutes, source-data transmittals, proof references and decision logs. Apply confidentiality rules to field photographs, operational records and personal information.
• Support follow-up and correction cycles. Record comments from reviewers, assign them to the right specialist, follow their closure and make sure updated reports are reconciled to source evidence before formal resubmission.
• Coordinate training and final transfer. Schedule stakeholder orientation, handover meetings, distribution of approved manuals and records of acceptance. Support the programme head in confirming who receives data, administration credentials and ongoing access responsibilities. What you will help deliver
• Master request-and-receipt register covering official information and permissions.
• Submission calendars, acknowledgement records, review minutes and action trackers.
• Controlled documentation library with traceable versions and correspondence history.
• Complete milestone submission sets and final handover/acceptance records. Who should apply
• Graduate in any discipline.
• At least 8 years in government-facing coordination for public programmes or infrastructure/municipal assignments.
• Hands-on responsibility for official correspondence, document submissions, approval tracking and government review meetings.
• Project coordination managers, executive reporting specialists and documentation leads with strong writing, follow-up and discretion.

How to apply
mail to [email protected]

📌 Public Sector Coordination (India)
🏢 Human Matrix
📍 India