Position: Retail Finance Executive – Vendor Accounts & Receivables

Location:
Mumbai HO Function: Finance & Accounts Reporting To: Finance Manager / Head of Finance

Experience:
3–5 years in accounts payable / receivable, with working experience of accounting software / ERPs Industry: Retail / FMCG / D2C / E-commerce

Education:
B.
Com / M.
Com, CA Inter / CMA Inter, or equivalent finance qualification Employment Type: Full-time About The Health FactoryAt The Health Factory, we are rethinking everyday food to make real health effortless. Born in Mumbai, we created India’s first Protein & Zero Maida Bread and are now present in 100+ cities across general trade, modern trade, quick commerce and e-commerce. Bread is just the beginning. We have expanded into FMCG with a growing range of digestive biscuits, rusks, mini cakes, snacks and peanut butter – all backed by our Clean Label Promise: no maida, no colours, no emulsifiers and no chemical preservatives.

About the Role
The Retail Finance Executive will own vendor-side adjustments and receivables for our retail business. The role covers posting short-supply, cancellation and Return to Vendor (RTV) entries in Odoo, following up with vendors to recover money on time, keeping ledgers reconciled, and giving leadership a clear, regular view of what is owed to us and what needs attention. The ideal candidate is a hands-on finance professional with strong reconciliation skills, working experience of an ERP, and the persistence to follow every open item through to recovery. Responsibilities1. Odoo Bookings – Short/Cancel and RTV
• Collect short-supply, cancellation and RTV data from vendors, warehouse and store teams, and validate it against POs, GRNs and invoices.
• Post debit notes, credit notes and adjustment entries in Odoo accurately and on time.
• Keep supporting documents (vendor confirmations, RTV challans, GRN copies) filed and audit-ready.
• Flag mismatches between vendor claims and internal records before posting. 2. Vendor Communication & Recovery
• Act as the main finance contact for vendors on debit notes,



RTV credits and outstanding dues.
• Share statements and follow up by email and phone so payments and credit notes are received within agreed timelines.
• Resolve disputes on quantities, rates and deductions with vendors and internal teams.
• Maintain a follow-up tracker with commitments, dates and status for every open item. 3. Receivables Working & Leadership Reporting
• Prepare a receivables working at a regular cadence (weekly / monthly): vendor-wise outstanding, ageing buckets, recoveries made and expected.
• Present the receivables position to leadership with clear highlights: top overdue vendors, high-value disputes and expected cash inflows.
• Track recovery trends and suggest actions to bring down overdue balances. 4. Ledger Reconciliation
• Reconcile the company's vendor ledgers with partner (vendor) ledgers / statements on a regular basis.
• Identify and resolve differences such as missing debit notes, unposted RTVs, duplicate entries and timing gaps.
• Pass correction entries in Odoo and obtain balance confirmations from vendors.
• Support month-end closing and statutory / internal audits with reconciled balances. 5. Problem Identification & Escalation
• Spot recurring issues early: chronic short supply, delayed credit notes, unresponsive vendors and process gaps in RTV handling.
• Escalate to leadership in time with the facts, amounts at risk and a proposed course of action.
• Work with procurement, warehouse and category teams to fix root causes. Key Performance IndicatorsThe role will be measured on:
• Posting turnaround: short/cancel and RTV entries posted in Odoo within 48 hours of receiving validated data
• Recovery timeliness:



vendor dues and credit notes recovered within agreed credit terms; overdue (60+ days) balance trending down
• Reconciliation: all active vendor ledgers reconciled with partner ledgers monthly; balance confirmations on file
• Reporting: receivables working shared with leadership on schedule, accurate and decision-ready
• Escalation: issues raised with facts and a proposed action before they turn into write-offs Ideal Candidate ProfileExperience
• 3–5 years in accounts payable / receivable, preferably in retail, FMCG, D2C or e-commerce.
• Working experience of accounting software / ERPs is mandatory: Odoo or a similar ERP such as Tally, SAP B1 or Zoho Books (journal entries, debit/credit notes, partner ledgers). Category Experience Candidates from retail, FMCG, D2C or e-commerce businesses will be preferred; experience with marketplace or multi-store retail operations is a plus. Skills & Competencies
• Clear understanding of POs, GRNs, debit notes, RTV and vendor reconciliation, plus basic GST implications on returns and credit notes.
• Robust Excel

skills:
VLOOKUP/XLOOKUP, pivot tables, ageing analysis.
• Confident, polite and persistent communicator in English and Hindi (written and verbal) for vendor follow-ups.
• Able to turn numbers into a short, clear summary for leadership.
• Detail-oriented, organised and comfortable owning deadlines. Good to Have
• Hands-on Odoo Accounting experience (vendor bills, refunds, reconciliation module).
• Exposure to Power BI, Google Sheets dashboards or Odoo reporting. Education
• B.
Com / M.
Com, or CA Inter / CMA Inter, or equivalent finance qualification. What We Are Looking ForWe are looking for a hands-on finance professional who can own vendor-side adjustments and receivables end-to-end — from Odoo bookings and ledger reconciliation to vendor recovery and leadership reporting. The candidate should be equally comfortable working through reconciliations in Odoo and Excel and following up firmly but politely with vendors until every open item is closed.

📌 Accounts Receivable Executive- Retail (Mumbai)
🏢 The Health Factory
📍 Mumbai