Company Description Essajees Atelier is a globally recognized interior design studio specializing in luxury residential and commercial spaces since 2014. The company has grown from a small team to over 35 professionals and has delivered more than 100 end-to-end projects across 12 cities worldwide, covering over 300,000 sq ft. Its award-winning portfolio includes landmark projects such as a 20,000 sq ft mansion in Chennai and an 18,000 sq ft interior design project in Jumeirah, Dubai. Essajees Atelier is known for meticulous attention to detail, innovative design solutions, and a strong commitment to realizing clients’ visions. The studio combines creativity with professionalism to deliver functional, luxurious spaces from its base at Nariman Point, Mumbai. Job

Location:
Fort, Mumbai. Role Description The Personal Assistant role is a full time, on-site position based in Mumbai, supporting senior leadership and the design team at Essajees Atelier. Office Management :
• Client & Project Coordination
• Scheduling client meetings, site visits, and vendor walkthroughs
• Following up on approvals, sign-offs, and pending client decisions so projects don't stall
• Handling studio inbox triage (something like Missive would pair well here) and flagging urgent client/vendor emails and sharing only crucial emails with me
• Coordinating with HR-type tools (Keka/Notion) for attendance, leave, and team documentation
• Scheduling internal reviews and design critiques
• Coordinating with any videographer/editor for your content
• Handling DMs/comments triage on Instagram if that's become unmanageable
• Prepping briefing documents before calls (like your Plynth advisory conversations or platform collaborations)
• Tracking follow-ups on partnership/equity discussions
• Organizing contracts, NDAs, and client agreements
• Flagging/organizing anything legal (like the review dispute situation) for your lawyer to review




• Travel planning for site visits or work trips including ensuring hotel, flights and visas are in place Personal Management :
• Household Management
• Managing household staff (cook, housekeeper, driver, nanny) — scheduling, payroll, leaves and time off schedules
• Vendor coordination — maintenance, repairs, AMC renewals for appliances, pest control, etc.
• Home maintenance scheduling (AC servicing, plumbing, carpentry)
• Organizing seasonal tasks (wardrobe cleaning, deep cleaning, festival prep)
• Kids' Management
• School coordination — communication with teachers, PTA meetings, permission slips, fee payments
• Managing extracurricular schedules (tutoring, sports, music, art classes) and transportation logistics
• Coordinating with nannies/babysitters — schedules, backup arrangements
• Doctor/dentist appointment scheduling and health record-keeping (vaccinations, checkups)
• Birthday party and playdate planning including cakes, birthday presents back presents
• Managing school supply/uniform shopping
• Tracking academic calendar (exams, holidays, project deadlines) and flagging to parents
• Coordinating travel/vacation logistics for the family
• Calendar & Admin
• Maintaining a shared family calendar (school events, activities, appointments, staff schedules)
• Travel planning — flights, visas, accommodation for family trips
• Document management (passports, school certificates, medical records, insurance papers)
• Gift buying and event planning (birthdays, anniversaries, festivals)
• Budget tracking for household and children's expenses and to maintain a budget
• Emergency contact list maintenance and crisis coordination
• Communication/Liaison Role
• Acting as point of contact between parents and various service providers/schools/staff
• Filtering and prioritizing requests so parents only get looped in when needed
• Proactively flagging upcoming deadlines or decisions needed Interested candidates can apply directly or share their resume at [email protected]

📌 Personal Assistant (Mumbai)
🏢 Essajees Atelier
📍 Mumbai