About Qubix Qubix is a leading provider of Audio Visual (AV), Information Technology (IT), Information Communication Technology (ICT), and Lighting solutions with a legacy dating back to 1984. We design, build, and support immersive technology ecosystems for living, working, education, hospitality, large venues, and experience spaces across India and the Asia-Pacific region. Our capabilities span multi-discipline technology design consulting, system integration, managed services, project execution, and ongoing support — all aimed at delivering seamless, future-ready audiovisual experiences. Role Overview We are looking for a sharp, proactive and dependable Personal Assistant to work closely with the COO and manage a range of personal requirements and assigned responsibilities. The role calls for someone who is resourceful, discreet and capable of handling tasks independently. The person should be able to understand requirements, figure out the best way forward, coordinate with the right people and ensure that every assignment is taken to completion.

Key Responsibilities
• Manage and coordinate the COO's personal requirements and assigned tasks, ensuring timely execution and closure.
• Handle personal documentation and formalities, including passport renewals, visa applications, registrations and other related processes.
• Research and understand application procedures, requirements and documentation for different countries, authorities and service providers.
• Complete and submit forms, applications and other documentation accurately, ensuring all required information and supporting documents are in place.
• Coordinate with embassies, consulates, visa agencies, travel partners, consultants and other external contacts as required.
• Manage appointments, bookings, schedules and other personal arrangements.
• Take ownership of specific assignments, identify the next steps and drive them forward without waiting for constant instructions.




• Follow up with relevant stakeholders, track progress and ensure pending matters are brought to closure.
• Handle sensitive documents, personal information and confidential matters with utmost discretion.
• Anticipate requirements, plan ahead and ensure that important tasks and commitments are not missed.
• Take up varied personal assignments and responsibilities as required by the COO. Required Skills and Competencies
• Highly proactive, sharp and resourceful, with a strong sense of ownership.
• Ability to independently figure out processes and get things done.
• Excellent follow-up, coordination and communication skills.
• Strong research and problem-solving abilities.
• Good judgement and the ability to handle sensitive situations maturely.
• High level of confidentiality, integrity and discretion.
• Strong attention to detail and ability to manage multiple assignments.
• Comfortable dealing with different external stakeholders and service providers.
• Ability to work independently and deliver within timelines. Preferred Experience
• Prior 1-3 years experience as a Personal Assistant to a senior professional, business owner or Director.
• Experience managing personal assignments, travel requirements, documentation and external coordination will be an advantage.
• Good computer skills and proficiency in MS Office. Life at Qubix Qubix Technologies is led by Rhythm Arora (CEO & CTO) (linkedin.com/in/rhythmarora) and Ritika Arora (COO) (linkedin.com/in/ritika-arora-a0468132). The company is driven by a culture of collaboration, accountability, and continuous learning, where solid teamwork and clear communication are key to delivering successful projects. At Qubix, you’ll work on diverse and meaningful technology projects, gain hands-on exposure to real-world AV systems, and grow alongside experienced professionals in a supportive environment.

We offer
competitive compensation, opportunities for skill development, and a workplace where your contributions are valued.

📌 Personal Assistant to COO (Bengaluru)
🏢 Qubix Technologies
📍 Bengaluru