Office Administration & Operations

- Ensure the office operates smoothly and remains organised, professional, and presentable.
- Manage office supplies, stationery, pantry requirements, equipment, and maintenance requests.
- Coordinate with housekeeping, internet providers, facility management, and other service vendors.
- Maintain office records, registers, employee information, and administrative documentation.
- Handle incoming calls, visitors, courier services, and general office enquiries.
- Coordinate office purchases, vendor quotations, invoices, and payment follow-ups.
- Maintain proper filing systems for physical and digital documents.
- Monitor recurring office expenses and assist in maintaining administrative budgets.
- Ensure office assets, keys, access cards, and company property are properly accounted for.

Executive Assistance to the Director

- Schedule internal and external meetings and ensure all required information is available in advance.
- Prepare meeting agendas, take minutes, document decisions, and follow up on action items.




- Maintain a daily task and follow-up list for the Director.
- Coordinate with employees, clients, vendors, consultants, and other stakeholders on the Director’s behalf.
- Draft emails, letters, internal announcements, and other business communications.
- Assist in preparing presentations, reports, meeting notes, and management summaries.
- Handle confidential business information, discussions, documents, and communications with discretion.

Required Skills & Competencies

- Ability to prepare trackers, reports, meeting minutes, and qualified documents.
- Strong follow-up, coordination, and problem-solving abilities.
- Ability to prioritise urgent tasks and manage multiple responsibilities.
- High level of integrity, confidentiality, accountability, and attention to detail.
- Ability to work independently, anticipate requirements, and take initiative.
- Professional behaviour when dealing with clients, employees, vendors, and senior management.

📌 Office Administrator (Ahmedabad)
🏢 Bimboss Consultants
📍 Ahmedabad