- Handle recruitment of Security Guards, Security Supervisors, Gunmen and Housekeeping Staff.
- Arrange interviews and coordinate candidate selection.
- Manage job advertisements through online portals, social media and references.
- Ensure timely deployment of manpower at client locations.
- Maintain a database of candidates and existing employees.
B. Joining & Documentation
- Complete employee joining formalities.
- Collect and verify required documents such as Aadhaar Card, PAN Card, photographs, bank details and other documents.
- Maintain employee personal files and HR records.
- Prepare appointment letters, ID cards and other HR documents.
C. Attendance & Payroll Coordination
- Maintain daily attendance and monthly duty records.
- Coordinate with site supervisors for attendance verification.
- Prepare monthly salary data and coordinate salary processing.
- Handle employee leave, overtime and absenteeism records.
- Coordinate PF, ESIC, Bonus and other statutory documentation.
D. Employee Management
- Handle employee queries, grievances and disciplinary matters.
- Coordinate employee joining, resignation and full & final settlement.
- Monitor employee performance and retention.
- Ensure proper communication between employees,
site supervisors and management.
E. Client & Site Coordination
- Coordinate with clients regarding manpower requirements.
- Follow up on staff shortages and replacement requirements.
- Maintain daily recruitment and deployment reports.
- Ensure manpower availability at all client sites.
- 2. Required Skills
- Positive communication skills in Hindi and Gujarati.
- Basic English communication and email drafting.
- Knowledge of MS Excel, Word and email.
- Knowledge of recruitment and payroll coordination.
- Ability to handle multiple site manpower requirements.
- Good follow-up, coordination and problem-solving skills.
- 3. Qualification
- Graduate in any stream (BBA/MBA HR preferred).
- Minimum 1–3 years of HR experience.
- Experience in Security Agency / Facility Management / Manpower Services will be an advantage.
4. Reporting To-Director
- 5. Key Performance Indicators (KPI)Daily manpower recruitment and deployment.
- Reduction in employee absenteeism.
- Timely joining and documentation.
- Accurate attendance and salary records.
- Employee retention and timely replacement.
- Timely resolution of employee complaints.
Additional responsibilities I recommendFor your security agency, the HR Executive should also submit these daily reports to management:
1. Total new candidates interviewed.
2. Total staff joined.
3. Total staff left/resigned.
4. Site-wise manpower shortage.
5. Pending replacement requirements.
6. Attendance and absenteeism report.
7. PF/ESIC documentation pending report.