We are looking for a responsible and detail-oriented Accounts Assistant to handle day-to-day basic accounting activities, stores accounting, employee statutory documentation, and uniform distribution for new employees. The candidate should be organised, positive at maintaining records, and capable of coordinating with different departments.
Key Responsibilities
1. Basic Accounting
- Handle day-to-day accounting entries and transactions.
- Maintain purchase, sales, payment, receipt, and expense records.
- Verify bills, invoices, vouchers, and supporting documents.
- Assist in bank reconciliation and petty cash management.
- Maintain proper accounting records and documentation.
- Coordinate with the accounts team for monthly closing activities.
2. Stores & Inventory Accounting
- Maintain stock registers and inventory records.
- Record inward and outward stock movements.
- Verify materials received against purchase orders and delivery challans.
3. Employee ESI & PF Documentation
- Collect required documents and details from newly joined employees.
- Update new employee information in ESI and PF records.
- Ensure proper maintenance of employee statutory details.
- Coordinate with HR/payroll teams for employee additions and corrections.
- Maintain records of UAN, ESI IP numbers and other statutory information.
4. Uniform & Employee Material Distribution
- Coordinate the issue of uniforms to newly joined employees.
- Maintain uniform stock and employee-wise distribution records.
- Ensure proper documentation and acknowledgement of uniforms issued.
- Track uniform requirements and coordinate with vendors for procurement.
- Maintain records of uniform replacements and additional requirements.
5. General Administration
- Maintain proper filing of accounting and employee-related documents.
- Coordinate with HR, Operations, Stores and Accounts departments.
- Prepare basic MIS reports related to accounts, inventory and uniform distribution.
- Perform other accounting and administrative activities as assigned by management.
Required Skills & Qualifications
- 1–3 years of experience in accounting or accounts administration.
- Basic knowledge of accounting principles and bookkeeping.
- Knowledge of MS Excel and accounting software (Tally preferred).
- Basic understanding of PF and ESI procedures.
- Good record-keeping and documentation skills.
- Attention to detail and ability to coordinate with multiple departments.
Preferred Candidate Profile
- Responsible, organised and systematic in maintaining records.
- Ability to manage multiple activities independently.
- Good communication and coordination skills.
- Willingness to handle both accounting and administrative responsibilities.