We are looking for a smart, presentable, and organized HR Admin professional to manage front office, administrative coordination, and support functions across departments. The candidate should be proactive, professional in communication, and capable of handling multiple administrative responsibilities efficiently.
Roles & Responsibilities
1. Maintain a professional and presentable demeanor with proactive communication.
2. Handle front desk operations and courteously answer incoming calls.
3. Manage multiple phone lines, understand caller needs, and transfer calls or take messages appropriately.
4. Welcome visitors and maintain Visitor MIS records on a monthly basis using software/computer records.
5. Resolve front office issues and handle guest/visitor concerns.
6. Maintain and manage the conference room calendar and scheduling.
7. Accommodate special requests from conference room guests, such as making copies and arranging requirements.
8. Perform filing, documentation, and maintain the branch library.
9. Order and maintain office, pantry, and kitchen supplies; manage stationery.
10.
Coordinate office equipment maintenance with vendors.
11. Arrange shipments of outgoing couriers and maintain records.
12. Provide administrative support to multiple departments for special projects.
13. Manage travel bookings, including tickets and hotels, for employees and maintain detailed MIS records.
14. Oversee support staff management and coordination.
15. Ensure employees follow proper corporate attire and discipline.
16. Coordinate with admin/support staff to ensure lights and ACs are switched off when not in use.
17. Manage lease documentation and renewal of office agreements.
18. Conduct welcome calls to clients and support the customer care department.
19. Handle any other ad-hoc office administration tasks as assigned by the Branch/Complex Manager.
Key Skills Required
* Solid organizational and multitasking skills
* Good communication and interpersonal skills
* Basic computer proficiency and MIS handling
* Professional appearance and etiquette
* Ability to handle administrative pressure efficiently
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🏢 Talent Corner HR Services
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