Role - Tender Specialist

Location - Bhubaneswar, Odisha

Years of experience - 2+ year of exp into Tender Sourcing and Bid Management

Role Purpose:

Responsible for identifying, sourcing, tracking, and supporting tender opportunities relevant to the organization, ensuring timely submission and compliance with tender requirements.

Key Responsibilities

- Identify and source tender opportunities from government portals, e-procurement platforms, newspapers, and other relevant sources.
- Proficeincy with bid portals like GeM, eTendering, PSU tenders, Tender wizard, Ariba etc.
- Monitor tender portals regularly and circulate relevant tenders to internal stakeholders.
- Analyze tender documents to assess eligibility, scope, timelines, and requirements.
- Coordinate with internal teams (operations, finance, legal, technical) to gather required inputs and documents.
- Maintain a tender tracking database with status, deadlines, and outcomes.
- Ensure all tender-related documents are accurate, complete, and submitted within deadlines.
- Assist in preparation of pre-bid queries and attend pre-bid meetings if required.
- Maintain proper documentation and records for audit and reference purposes.
- Support post-submission follow-ups and clarifications with tendering authorities.
- Familiarity/ability to support the tender writing process with required inputs to ensure that the bids are complete from an RFP perspective.



Ability to provide relevant data/information to create the competitive edge that the bid writing process would require to win the bid.
- Understand and present solutions related to:
- Networking & Structured Cabling
- Switches, Routers & Firewalls
- Wi-Fi & Wireless Infrastructure
- Servers & Storage
- IP CCTV & Surveillance
- Access Control & Security Systems
- Data Centre Infrastructure
- IT Hardware & Peripherals
- Annual Maintenance Contracts (AMC)
- Managed IT Infrastructure Services
- Network & Security Solutions
- IT Infrastructure Installation, Configuration & Commissioning
- Coordinate with OEMs, distributors and technical teams for product selection, pricing, availability and solution design.
- Evaluate alternative products and solutions based on technical suitability, commercial viability and customer requirements.

Required Skills & Competencies

- Knowledge and managed government and private tendering processes
- Preferring someone local who is familiar with e-tendering portals within the local Geographical Region
- Strong attention to detail and documentation skills
- Good coordination and communication abilities
- Time management and deadline adherence
- Basic understanding of commercial and compliance requirements

Pay: ₹15,000.00 - ₹60,000.00 per month

Perks

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Tender Management Executive (Bhubaneswar)
🏢 Vishant Solutions Private
📍 Bhubaneswar