Sr. Export Documentation Executive

Location: Pune

Experience: 5+ Years

About the Role

We are looking for an experienced and detail-oriented Sr. Import Export Documentation Executive to manage export documentation, shipment coordination, order processing, and logistics operations. The ideal candidate should have hands-on experience in preparing export documents and coordinating with customers, production, and logistics teams to ensure smooth and timely shipments.

Key Responsibilities

- Prepare and manage export documentation, including Commercial Invoices, Packing Lists, Bill of Lading (BL), Certificate of Origin (COO), and Certificate of Analysis (COA).
- Coordinate with shipping lines, freight forwarders, CHA, and other logistics partners.
- Review and obtain approval for draft Bills of Lading and other shipping documents.
- Prepare quotations, Proforma Invoices, and sales contracts.
- Handle customer orders, order confirmation, and shipment follow-ups.
- Coordinate with production and logistics teams to ensure timely dispatch and delivery.




- Monitor shipment status and provide regular updates to customers.
- Maintain accurate records of export transactions, orders, and shipment reports.
- Ensure accuracy and compliance in all export-related documentation.

Candidate Requirements
- Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.
- Minimum 5 years of relevant experience in Import Export Documentation and Logistics Coordination.
- Strong knowledge of export documentation and shipping procedures.
- Hands-on experience with Commercial Invoice, Packing List, BL, COO, and COA.
- Knowledge of SAP will be an added advantage.
- Valuable command of MS Excel and documentation management.
- Strong communication, coordination, and problem-solving skills.
- Ability to manage multiple shipments and meet strict deadlines.

Pay: ₹65,000.00 - ₹75,000.00 per month

Work Location: In person

📌 Sr Export Documentation Executive (Pune)
🏢 Pacific Solutions
📍 Pune