1. Role Purpose

To provide hands-on coordination and administrative support to the Procurement function by managing vendor follow-ups, purchase documentation, logistics coordination and day-to-day procurement activities. The role acts as a dependable coordination link between suppliers, internal departments and logistics partners, ensuring that materials, documents and information move on time. The incumbent will also support company and business events, exhibitions, supplier meetings and other official activities whenever required.
1. Key Responsibilities

· Coordinate day-to-day procurement activities, including follow-up on purchase requisitions, quotations, purchase orders, order acknowledgements and delivery commitments. · Contact vendors and suppliers to obtain quotations, confirm prices and availability, seek delivery updates, collect documents and follow up on pending actions.

· Maintain professional and timely communication with vendors and internal stakeholders, escalating delays, discrepancies and unresolved issues to the reporting manager.

· Coordinate logistics for material movement, including dispatch schedules, transport arrangements, courier bookings, delivery tracking and proof of delivery.

· Follow up with stores, receiving teams and users to confirm receipt of materials and report shortages, damages or incorrect supplies.

· Prepare, check, organise and maintain procurement paperwork such as quotation comparisons, purchase orders, delivery challans, invoices, goods-receipt records and vendor correspondence.

· Maintain procurement trackers and records covering requisitions, vendor quotations, purchase orders, pending deliveries, invoices and open issues.





· Assist in preparing comparative statements and basic commercial summaries for review and approval by the procurement manager.

· Coordinate with Finance for invoice submission, purchase-order matching and resolution of routine documentation or payment-related queries.

· Support vendor onboarding by collecting company profiles, tax details, bank information, declarations and other required documents, following the company’s verification process.

· Coordinate with internal teams including Engineering, Operations, Stores, Quality and Finance to ensure that procurement requirements and delivery priorities are understood.

· Assist with collection and filing of product catalogues, technical documents, compliance certificates, warranty details and other supplier records.

· Support inventory and stores coordination by checking material status, helping maintain stock and movement records, and following up on material issues or returns where assigned.

· Arrange and coordinate procurement-related meetings, supplier visits, business events, exhibitions and company events as required.

· Attend events, exhibitions, conferences, supplier meetings or other official engagements when assigned; assist with registrations, vendor coordination, material movement, stall or venue arrangements, logistics and post-event follow-up.

· Undertake local travel or other operational coordination duties as reasonably required for procurement, logistics or event support,



subject to company processes.

· Handle other related procurement coordination and administrative responsibilities assigned by the reporting manager.

1. Key Knowledge and Experience

· 2–3 years of experience in procurement coordination, purchasing support, vendor coordination, logistics administration or a similar role. · Basic understanding of the procurement cycle, including requisitions, quotations, purchase orders, delivery follow-up, goods receipt and invoice coordination.

· Experience communicating with vendors and suppliers and maintaining qualified follow-up for prices, availability, documentation and delivery timelines.

· Working knowledge of logistics coordination, courier and transport arrangements, shipment tracking and delivery documentation.

· Familiarity with common procurement documents such as quotations, purchase orders, invoices, delivery challans and goods-receipt records.

· Exposure to stores, inventory or warehouse coordination is desirable.

· Experience supporting exhibitions, business events, supplier meets or corporate events is an advantage.

· Experience in an engineering, electronics, manufacturing, technology or industrial organisation is preferred.

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits

- Provident Fund

Ability to commute/relocate:
- Jhajjar, Haryana 124104: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):
- Do you have experience in procurement coordination, purchasing support, vendor coordination, logistics administration?

Education:
- Diploma (Required)

Experience:
- Procurement management: 2 years (Required)
- Logistics: 1 year (Required)

Work Location: In person

📌 Sr. Executive Procurement Coordination (Jhajjar)
🏢 TRINITi- Scaling new heights
📍 Jhajjar