The individual will be responsible for managing end-to-end procurement activities for any of the division across all manufacturing locations, ensuring timely availability of materials, cost optimization, and compliance with organizational processes.

Key Responsibilities:

- Indent &
- Requirement Monitoring

- Monitor daily purchase requisitions/indents raised by all units and ensure timely processing.

- Vendor Enquiry &

- Quotations

Float enquiries to relevant vendors for new or non-standard items. Follow up with vendors to obtain competitive quotations within required timelines.

- Technical Coordination - Coordinate with Plant Technical and Quality teams for clarification on material specifications and approvals prior to finalization. Ensure proper alignment between technical requirements and vendor offerings.

- Vendor Negotiation &

- Finalization

- Negotiate with vendors on price, delivery timelines, and commercial terms to achieve the best value for the organization.

- Cost Comparison &

- Approvals

- Prepare Cost Comparative Statements (CCS) or approval notes for both new and repeat purchases. Obtain necessary approvals as per the Purchase Order (PO) approval matrix.

- Purchase Order Processing - Create and arrange for release Purchase Orders/Service Orders in ERP. Ensure vendors receive PO/WO through email or automated ERP communication.

- Material Follow-up &

- Dispatch Coordination

- Track order execution against delivery schedules. Share dispatch details promptly with concerned units.

- Logistics &

- Delivery Management

- Monitor transit of materials and coordinate with transporters/couriers to ensure timely delivery, especially for critical requirements. Liaise with logistics partners and key account personnel for expediting shipments.

- Service Order Follow-ups - Ensure timely closure of service-related activities with vendors.

- GRN/MRR Coordination - Follow up with Stores teams for timely MRR (Material Receipt Report). Coordinate with Accounts to ensure proper posting in FOCUS/ERP system.

- Vendor Payment Coordination - Follow up with HO Accounts for timely vendor payments and advance releases as per agreed terms.

- Rejection &

- Replacement Handling -





Manage rejected materials by coordinating with vendors for replacement or return. Ensure debit notes are raised and documented appropriately.

- Documentation &

- Compliance -

Maintain proper filing and documentation for audit verification.

- Vendor Onboarding - Collect and verify statutory documents (GST, PAN, Bank Details, MSME, etc.) for recent vendor code creation in ERP.

- Open PO Review (Daily TAT) - Monitor open purchase orders daily and ensure timely dispatch of pending materials.

- Advance Monitoring (Weekly TAT) - Review vendor advances and ensure timely material supply or invoice submission for settlement.

- Item Code Creation (Same Day TAT) - Create item codes in ERP based on inventory group, UOM, inventory model, and accurate descriptions as per requests from units.

- Vendor Code Creation (Same Day TAT) - Create and update vendor codes in ERP with all required and relevant details.

- Vendor Reconciliation - Obtain and review vendor Statements of Accounts as and when required.

- Inventory Monitoring - Monitor stock levels across units and ensure optimal inventory levels are maintained to avoid stock-outs or excess.Enquiry &

- Quotations

Float enquiries to relevant vendors for new or non-standard items. Follow up with vendors to obtain competitive quotations within required timelines.

- Technical Coordination - Coordinate with Plant Technical and Quality teams for clarification on material specifications and approvals prior to finalization. Ensure proper alignment between technical requirements and vendor offerings.

- Vendor Negotiation &

- Finalization

- Negotiate with vendors on price, delivery timelines, and commercial terms to achieve the best value for the organization.

- Cost Comparison &

- Approvals

- Prepare Cost Comparative Statements (CCS) or approval notes for both new and repeat purchases. Obtain necessary approvals as per the Purchase Order (PO) approval matrix.





- Purchase Order Processing - Create and arrange for release Purchase Orders/Service Orders in ERP. Ensure vendors receive PO/WO through email or automated ERP communication.

- Material Follow-up &

- Dispatch Coordination

- Track order execution against delivery schedules. Share dispatch details promptly with concerned units.

- Logistics &

- Delivery Management

- Monitor transit of materials and coordinate with transporters/couriers to ensure timely delivery, especially for critical requirements. Liaise with logistics partners and key account personnel for expediting shipments.

- Service Order Follow-ups - Ensure timely closure of service-related activities with vendors.

- GRN/MRR Coordination - Follow up with Stores teams for timely MRR (Material Receipt Report). Coordinate with Accounts to ensure proper posting in FOCUS/ERP system.

- Vendor Payment Coordination - Follow up with HO Accounts for timely vendor payments and advance releases as per agreed terms.

- Rejection &

- Replacement Handling -

Manage rejected materials by coordinating with vendors for replacement or return. Ensure debit notes are raised and documented appropriately.

- Documentation &

- Compliance -

Maintain proper filing and documentation for audit verification.

- Vendor Onboarding - Collect and verify statutory documents (GST, PAN, Bank Details, MSME, etc.) for new vendor code creation in ERP.

- Open PO Review (Daily TAT) - Monitor open purchase orders daily and ensure timely dispatch of pending materials.

- Advance Monitoring (Weekly TAT) - Review vendor advances and ensure timely material supply or invoice submission for settlement.

- Item Code Creation (Same Day TAT) - Create item codes in ERP based on inventory group, UOM, inventory model, and accurate descriptions as per requests from units.

- Vendor Code Creation (Same Day TAT) - Create and update vendor codes in ERP with all required and relevant details.

- Vendor Reconciliation - Obtain and review vendor Statements of Accounts as and when required.

- Inventory Monitoring - Monitor stock levels across units and ensure optimal inventory levels are maintained to avoid stock-outs or excess.

📌 Purchase Executive (Hyderabad)
🏢 Saibaba Polymer Technologies(A unit of BABA Group of companies
📍 Hyderabad