Purpose of the Role:

The Proposal Engineer will be responsible for converting customer enquiries and RFQs into accurate, technically sound, and commercially competitive techno-commercial offers for GEM Drytech Systems LLP. The role requires a strong understanding of industrial process equipment, customer specifications, equipment selection, basic process calculations, costing coordination, technical documentation, and commercial proposal preparation.

The Proposal Engineer will act as the coordination point between Sales, Process Engineering, Design, Purchase, Production, Projects, Service, and Management to ensure that every offer is technically feasible, commercially viable, professionally presented, and submitted within the required timeline.

Key Responsibilities :

· Review customer RFQs, tender documents, datasheets, specifications, process requirements, and enquiry details.

· Understand key process parameters such as feed capacity, inlet and outlet moisture, product characteristics, drying temperature, heat source, utility availability, material of construction, and final product requirements.

· Identify missing technical information and prepare clarification questionnaires for customers.

· Select the most suitable drying technology and process equipment based on the application and customer requirement.

· Prepare complete techno-commercial offers including design basis, process description, technical specifications, scope of supply, battery limits, utilities, material of construction, instrumentation, commercial terms, delivery, warranty, exclusions, and assumptions.

· Perform or coordinate basic process calculations including material balance, dry solids calculation, moisture evaporation load, output capacity, heat load, air requirement, and estimated steam/gas/thermic-fluid consumption.

· Coordinate with Design and Process Engineering teams for equipment sizing, layout requirements, preliminary engineering, and technical feasibility.

· Coordinate with Purchase, Production, Electrical, Automation, Projects, and Management for costing inputs and commercial estimates.

· Prepare preliminary project costing and ensure that the proposed price protects the required commercial margin.

· Support the Sales team during technical discussions,



customer meetings, tender clarifications, and commercial negotiations.

· Prepare revised offers, technical deviation lists, compliance statements, comparison sheets, and customer-specific proposal revisions.

· Maintain proper version control for all proposals and ensure that all negotiated changes are incorporated before final submission.

· After receipt of the Purchase Order, prepare a complete internal handover package highlighting all technical and commercial commitments made to the customer.

· Maintain proposal MIS including customer name, application, dryer type, capacity, offer value, submission date, revision status, and current chance status.

· Maintain and continuously improve standard offer templates, technical specifications, costing references, and historical proposal data.

Mandatory Requirements :

· Hands-on experience in preparing complete techno-commercial proposals / quotations for industrial equipment, process machinery, EPC systems, or engineering projects.

· Ability to independently understand customer RFQs and convert them into structured technical and commercial offers.

· Strong understanding of technical specifications, process equipment, utilities, materials of construction, and industrial engineering terminology.

· Working knowledge of basic material balance, moisture balance, heat transfer, and utility consumption calculations.

· Strong proficiency in Microsoft Excel and Microsoft Word for calculations, costing, proposal preparation, and documentation.

· Ability to coordinate with multiple departments and collect technical and commercial inputs within deadlines.

· Strong numerical ability, attention to detail, documentation discipline, and commercial awareness.

· Good written and verbal communication skills in English.

· Ability to manage multiple enquiries and proposal deadlines simultaneously.





· Willingness to understand GEM Drytech’s complete range of industrial drying systems and applications.

Preferred Requirements :

· Previous experience in industrial dryers, process equipment, heat-transfer equipment, food processing machinery, chemical process equipment, evaporation systems, pollution-control equipment, material-handling systems, or turnkey process plants.

· Experience with continuous band/conveyor dryers, paddle dryers, rotary dryers, fluid bed dryers, tray dryers, flash/spin flash dryers, sludge dryers, or similar thermal process equipment.

· Experience preparing proposals for both Indian and international customers.

· Knowledge of AutoCAD or ability to understand GA drawings, equipment layouts, and technical drawings.

· Experience with ERP / SAP, CRM systems, quotation management systems, or proposal automation tools.

· Exposure to tender documentation, technical compliance sheets, deviation statements, and EPC proposal procedures.

· Understanding of commercial terms such as payment terms, taxes, freight, installation, commissioning, warranty, performance guarantees, and exclusions.

· Experience in cost estimation and margin-based proposal pricing.

· Ability to develop reusable proposal templates, standard specifications, and structured costing databases.

· Interest in using AI and automation tools to improve proposal turnaround time, document consistency, and costing accuracy.

Qualifications :

· B.E. / B.Tech in Chemical Engineering, Mechanical Engineering, Process Engineering, Production Engineering, or a related engineering discipline.

· Diploma holders in Mechanical / Chemical / Production Engineering may also be considered if they have strong relevant proposal-engineering experience.

· Preferred experience: 2–6 years in Proposal Engineering, Application Engineering, Technical Sales Support, Estimation, or Process Equipment Sales.

· Candidates with direct experience preparing industrial equipment quotations and techno-commercial offers will be preferred over candidates with only general sales experience.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits

- Leave encashment
- Provident Fund

Work Location: In person

📌 Proposal Engineer (Kolkata)
🏢 Gem Drytech Systems
📍 Kolkata