Manager Project Coordination & Liaisoning

Position: Manager – Project Coordination & Liaisoning

Experience: 10–15+ Years

Department: Project Management / Administration

Employment Type: Full-Time

Location: Bhubaneswar, Odisha

Job Summary

We are looking for an experienced and result-oriented Manager – Project Coordination & Liaisoning to oversee and coordinate the complete project lifecycle, from land-related approvals and statutory permissions to construction coordination, building management, and final project handover.

The ideal candidate should have strong experience in government liaisoning, land acquisition coordination, statutory approvals, construction project management, vendor coordination, and stakeholder management. The candidate will be responsible for ensuring smooth project execution, timely approvals, regulatory compliance, and successful handover of completed projects.

Key Responsibilities

1. Land Acquisition & Initial Coordination

- Coordinate land identification, verification, documentation, and acquisition-related activities.
- Liaise with landowners, government authorities, local bodies, and legal consultants.
- Coordinate land records, ownership verification, mutation, and related documentation.
- Facilitate land-related permissions and clearances required for project commencement.

2. Government Liaisoning & Statutory Approvals

- Handle coordination with government departments, development authorities, municipal corporations, and other statutory bodies.
- Obtain and follow up on necessary NOCs, building plan approvals, environmental clearances, and other statutory permissions, as applicable.
- Ensure timely processing and renewal of licenses, permits, and regulatory approvals.
- Maintain proper records of all approvals, correspondence, and compliance documents.

3. Project Planning & Execution Coordination

- Coordinate with architects, civil engineers, consultants, contractors, and project management teams.
- Monitor project timelines, milestones, budgets, and execution progress.
- Conduct regular site visits and ensure smooth coordination between all stakeholders.




- Identify project delays, operational challenges, and execution risks and facilitate timely resolution.

4. Construction & Infrastructure Management

- Oversee coordination of civil construction, electrical, plumbing, HVAC, fire safety, and other infrastructure-related activities.
- Monitor construction quality, safety standards, and adherence to approved drawings and specifications.
- Coordinate with contractors and vendors to ensure timely completion of assigned work.
- Ensure all construction activities comply with applicable statutory and safety requirements.

5. Building & Facility Management

- Coordinate building operations, maintenance, utilities, security, housekeeping, and infrastructure readiness.
- Ensure proper functioning of electrical systems, lifts, fire safety equipment, water supply, and other essential facilities.
- Coordinate with facility management teams and external service providers.
- Establish maintenance schedules and ensure operational readiness of the building.

6. Project Completion & Final Handover

- Coordinate project inspections, snag-list preparation, and rectification activities.
- Ensure completion of all pending construction and infrastructure-related work.
- Collect and verify as-built drawings, warranties, equipment manuals, NOCs, and other project documents.
- Coordinate final inspections and statutory completion/occupancy approvals, wherever applicable.
- Manage the final handover of the building to the management, operations, or concerned stakeholders.

7. Vendor & Stakeholder Management

- Manage relationships with contractors, consultants, architects, vendors, and government representatives.
- Coordinate negotiations, quotations, work orders,



and service agreements in consultation with management.
- Resolve project-related disputes and coordination challenges.
- Provide regular project updates and reports to senior management.

Required Qualifications & Experience
- Bachelor's degree in Civil Engineering, Construction Management, Architecture, or a relevant discipline.
- 10–15+ years of relevant experience in project coordination, construction management, infrastructure development, or government liaisoning.
- Strong experience in handling projects from land-related permissions to construction completion and final handover.
- Prior experience dealing with government authorities, municipal bodies, development authorities, and statutory departments.
- Experience in managing contractors, consultants, vendors, and facility management operations.
- Knowledge of building regulations, land documentation, statutory approvals, and construction processes.

Required Skills
- Robust government liaisoning and stakeholder management skills.
- Excellent project planning and execution capabilities.
- Strong knowledge of construction and building management.
- Effective negotiation, coordination, and problem-solving abilities.
- Ability to manage multiple projects and deadlines simultaneously.
- Strong documentation, reporting, and communication skills.
- Proficiency in MS Office and project management tools.

Key Performance Indicators (KPIs)
- Timely completion of land-related documentation and statutory approvals.
- Adherence to project timelines and execution milestones.
- Effective coordination with government authorities and external stakeholders.
- Quality and timely completion of construction and infrastructure activities.
- Operational readiness and successful building handover.
- Compliance with applicable statutory and safety requirements.

Note: The candidate must be capable of independently managing end-to-end project coordination, from initial land permissions and government approvals to building operations and final handover.

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