Job Title: Personal Secretary to Managing Director

Department: Administration / Management Office

Reports To: Managing Director

*Location:Kalamassery

Job Type: Full time

Job Summary:

To provide high-level secretarial and administrative support to the Director, ensuring smooth day-to-day operations, effective coordination with internal teams, clients, designers, and vendors.

Key Responsibilities:

1. Secretarial & Administrative Support

- Manage Director's calendar, appointments, meetings, and travel schedules
- Handle incoming calls, emails, and correspondence on behalf of Director
- Prepare letters, reports, presentations, minutes of meetings, and quotations
- Maintain confidential files, documents, and records

2. Coordination - Interior Projects

- Follow up on project status, site updates
- Schedule client meetings, site visits, and design presentation
- Coordinate with vendors, suppliers, and contractors for materials and delivery

3. Client Handling

- Attend to walk-in clients and VIP clients professionally
- Handle client enquiries and direct them to the concerned department




- Maintain client database and follow-up records

4. Office Management

- Ensure smooth functioning of front office and management office
- Manage stationery, office supplies, and documentation
- Coordinate with HR & Accounts for leave, attendance, and petty cash-related matters

Required Skills & Qualifications:

- Bachelor's Degree in any discipline
- Minimum 2-4 years experience as Personal Secretary / Executive Assistant, preferably in Interior / Construction
- Excellent communication skills in English & Malayalam
- Proficiency in MS Office, Excel, Email, WhatsApp Business, and basic CRM
- Strong organizational, multitasking, and time-management skills
- Pleasant personality, professional appearance, and high level of confidentiality
- Ability to handle pressure and prioritize tasks

Pay: ₹25,000.00 - ₹26,000.00 per month

Benefits

- Cell phone reimbursement
- Provident Fund

Work Location: In person

📌 Personal Secretary (Kalamassery)
🏢 De Inter Luxe
📍 Kalamassery