About the role The Personal Assistant manages the day-to-day operations of the Chairman's professional and personal life, including cooperative, social, political and business relationships. You will keep commitments organised, prepare the Chairman for every engagement, and act as a trusted first point of contact for partners, officials, members and teams. This role suits someone who has already done this at a senior level and can take ownership without close supervision.

Key responsibilities

- Manage the full calendar across RIPL, cooperative bodies, institutional and government engagements, and personal commitments
- Maintain a confidential database of partners, officials, members, advisors and media contacts, and track follow-ups from meetings
- Draft and manage correspondence, including letters, emails and WhatsApp communication
- Prepare agendas, briefing notes, speaking notes and document packs for every meeting
- Coordinate conferences, board meetings, delegations and public events, including venues, speakers and logistics
- Plan domestic and international travel, including itineraries, accommodation and visa and documentation coordination
- Track action items across RIPL and related ventures, and escalate matters that need the Chairman's decision
- Organise personal appointments, errands and household administration
- Handle sensitive information with complete discretion

Essential qualifications and experience

- 5+ years as a Personal Assistant,



Executive Assistant or Secretary to a chairman, managing director or senior leader with multiple portfolios
- Hands-on experience in at least two of: the cooperative sector, public-sector or government liaison, NGOs or international organisations, business development, event or conference management
- Proven experience organising international travel and events
- Fluent English (written and spoken), plus Gujarati and Hindi
- Strong command of Google Workspace or Microsoft 365, and a task tool such as Notion, Asana or Trello
- Experience with WhatsApp Business and other coordination tools
- Sound judgment, tact and discretion

Desirable

- Familiarity with cooperative governance, ICA or similar international bodies, or UN-style processes
- Experience supporting a principal with a public profile
- Additional languages
- Basic knowledge of accounts, compliance calendars or contract tracking

Key competencies Organisation across many parallel priorities, sound judgment on what to escalate, clear written communication, composure under short deadlines, integrity, and adaptability to a quick pace and multi-city working.

Working conditions

Office-based in Gujarat with regular domestic and international travel. Availability outside standard hours for events and time-sensitive matters. Access to confidential systems and documents, subject to a confidentiality agreement.

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