Company Description Essajees Atelier is a globally recognized interior design studio specializing in luxury residential and commercial spaces since 2014. The company has grown from a small team to over 35 professionals and has delivered more than 100 end-to-end projects across 12 cities worldwide, covering over 300,000 sq ft. Its award-winning portfolio includes landmark projects such as a 20,000 sq ft mansion in Chennai and an 18,000 sq ft interior design project in Jumeirah, Dubai.

Essajees

Atelier is known for meticulous attention to detail, innovative design solutions, and a robust commitment to realizing clients’ visions. The studio combines creativity with professionalism to deliver functional, luxurious spaces from its base at Nariman Point, Mumbai.

Job Location: Fort, Mumbai.

Role Description The Personal Assistant role is a full-time, on-site position based in Mumbai, supporting senior leadership and the design team at Essajees Atelier.

Office Management :

- Client & Project Coordination
- Scheduling client meetings, site visits, and vendor walkthroughs
- Following up on approvals, sign-offs, and pending client decisions so projects don't stall
- Handling studio inbox triage (something like Missive would pair well here) and flagging urgent client/vendor emails and sharing only crucial emails with me
- Coordinating with HR-type tools (Keka/Notion) for attendance, leave, and team documentation
- Scheduling internal reviews and design critiques
- Coordinating with any videographer/editor for your content
- Handling DMs/comments triage on Instagram if that's become unmanageable
- Prepping briefing documents before calls (like your Plynth advisory conversations or platform collaborations)
- Tracking follow-ups on partnership/equity discussions
- Organizing contracts, NDAs, and client agreements
- Flagging/organizing anything legal (like the review dispute situation) for your lawyer to review




- Travel planning for site visits or work trips including ensuring hotel, flights and visas are in place

Personal Management :

- Household Management
- Managing household staff (cook, housekeeper, driver, nanny) — scheduling, payroll, leaves and time off schedules
- Vendor coordination — maintenance, repairs, AMC renewals for appliances, pest control, etc.
- Home maintenance scheduling (AC servicing, plumbing, carpentry)
- Organizing seasonal tasks (wardrobe cleaning, deep cleaning, festival prep)
- Kids' Management
- School coordination — communication with teachers, PTA meetings, permission slips, fee payments
- Managing extracurricular schedules (tutoring, sports, music, art classes) and transportation logistics
- Coordinating with nannies/babysitters — schedules, backup arrangements
- Doctor/dentist appointment scheduling and health record-keeping (vaccinations, checkups)
- Birthday party and playdate planning including cakes, birthday presents back presents
- Managing school supply/uniform shopping
- Tracking academic calendar (exams, holidays, project deadlines) and flagging to parents
- Coordinating travel/vacation logistics for the family
- Calendar & Admin
- Maintaining a shared family calendar (school events, activities, appointments, staff schedules)
- Travel planning — flights, visas, accommodation for family trips
- Document management (passports, school certificates, medical records, insurance papers)
- Gift buying and event planning (birthdays, anniversaries, festivals)
- Budget tracking for household and children's expenses and to maintain a budget
- Emergency contact list maintenance and crisis coordination
- Communication/Liaison Role
- Acting as point of contact between parents and various service providers/schools/staff
- Filtering and prioritizing requests so parents only get looped in when needed
- Proactively flagging upcoming deadlines or decisions needed

Interested candidates can apply directly or share their resume at [email protected]

📌 Personal Assistant (Mumbai)
🏢 Essajees Atelier
📍 Mumbai