Job highlights

- 2-5 years experience in office administration with expertise in building management, housekeeping, security, vendor coordination, and IT asset handling

- Manage travel, reception, office facilities, vendor relations, invoices, inventory, courier services, and employee events; support HR interview scheduling and onboarding

Key Responsibilities

Office Administration - 85%

- Manage travel arrangements for employees and leadership teams, including international travel.

- Handle reception operations and greet visitors and guests professionally.

- Manage office premises, facilities, housekeeping, and security.

- Coordinate canteen operations, including vendor coordination, menu planning, quality checks, invoices, MIS reports, and record keeping.

- Manage vendors and negotiate pricing where required.

- Handle invoices and Purchase Order (PO) processes.

- Manage administrative inventory such as stationery and other office supplies.

- Prepare and coordinate gate passes for material movement.

- Coordinate IT asset management, including laptops and other office equipment.

- Manage incoming and outgoing courier services and dispatch logistics.

- Organize and coordinate employee events, training sessions, induction programs, leadership programs, and award ceremonies.





- Support venue arrangements, welcome kits, and asset allocation for employee programs.

- Manage the Learning Link portal for training assignments, roster tracking, and report generation.

HR Support - 15%

- Coordinate interview scheduling with candidates and internal stakeholders.

- Communicate with candidates regarding interview schedules and requirements.

- Support candidate joining and onboarding formalities.

- Coordinate with HR for background verification and onboarding activities.

- Support employee engagement initiatives and fun activities.

Required Skills

- 2-5 years of relevant experience in Office Administration / Facilities / Administration.

- Strong experience in office premise/building management.

- Experience handling housekeeping, security, canteen, vendors, and facilities.

- Good knowledge of travel, courier, inventory, invoice, and PO processes.

- Experience in coordinating IT assets such as laptops.

- Good coordination and organizational skills.

- Ability to work independently and take ownership of assigned responsibilities.

- Comfortable working on systems and learning recent tools with training.

- Excellent and polite verbal and written communication skills.

📌 Office Administrator (Mumbai)
🏢 Honeybee Tech Solutions
📍 Mumbai