FUNCTIONAL SKILLS

1. Tally ERP & Material Transaction Management

- Record all material inward, outward, issue, return and inter-site transfer transactions in Tally ERP on a real-time / same-day basis.
- Maintain accurate records of GRN, GIN, MRN and other material transactions with proper supporting documentation.
- Verify material descriptions, item codes, quantities, units, locations and cost centre allocations before making entries.
- Ensure all material movements are properly documented and recorded in the ERP system.
- Identify and follow up on pending, incorrect, duplicate or unmatched transactions.

1. Physical Stock Verification & Inventory Control

- Conduct regular physical stock verification across stores, work areas, departments and other site locations.
- Reconcile actual physical stock with Tally ERP records and identify discrepancies.
- Identify unrecorded, unaccounted, unused, forgotten, misplaced, damaged and surplus materials lying at the site.
- Track materials issued to departments, technicians, employees and operational teams.
- Maintain complete location-wise visibility of materials available at the site.
- Identify idle and non-moving inventory and recommend recovery, reuse or diversion to other sites.
- Follow up on pending material returns and inter-site transfers until closure.

1. Vehicle Log Sheet, Fuel & Attendance Monitoring

- Collect and monitor daily vehicle log sheets and operational data received from the Operations Department.
- Maintain vehicle-wise records of opening and closing odometer readings, kilometres travelled and deployment details.
- Monitor daily vehicle attendance, including present, absent, running and non-operational status.
- Track fuel consumption and calculate vehicle-wise average mileage (KM/Litre).
- Identify abnormal fuel consumption, mileage variations and discrepancies in vehicle running records.
- Reconcile vehicle attendance and running details against monthly vendor bills.
- Highlight missing log sheets,



attendance mismatches and other discrepancies before billing processing.

1. Day-to-Day HR Functions at Site

- Monitoring daily manpower attendance and maintaining attendance records.
- Processing employee and visitor gate passes, including entry/exit documentation.
- Ensuring proper maintenance, updating, and availability of employee records and HR documents for internal and external audits.

1. Monitoring of Daily Output Tracking Application

- Monitoring of the Application.
- Reporting of non-compliance in submission from Supervisor/In-charge

1. MIS & Management Reporting

- Prepare and submit daily material inward/outward and stock movement reports.
- Maintain updated site-wise inventory and physical stock reconciliation statements.
- Prepare reports on unaccounted, idle, surplus and non-moving materials.
- Submit daily vehicle attendance, running and fuel consumption reports.
- Prepare monthly inventory and vehicle performance MIS.
- Maintain records of stock discrepancies, pending transactions and corrective actions.
- Escalate missing materials, unauthorized movements, abnormal fuel consumption and other irregularities to the reporting manager.
- Ensure timely and accurate submission of all assigned reports.

1. Coordination & Compliance

- Coordinate with Site Incharges, Store Incharges, Operations, Materials Management and Accounts teams for data collection and reconciliation.
- Ensure compliance with the company's material management, inventory and documentation procedures.
- Conduct independent physical checks rather than relying entirely on reports submitted by site personnel.
- Follow up with concerned departments for missing information, supporting documents and discrepancy resolution.
- Maintain proper digital and physical records for audit and management review.
- Ensure complete traceability and accountability of materials and vehicle-related operational records.

Pay: ₹20,000.00 - ₹30,000.00 per month

Advantages

- Provident Fund

Work Location: In person

📌 MIS Executive (Jamshedpur)
🏢 Linfoi Private
📍 Jamshedpur