HR Generalist – HR, Administration & Vendor Management

Company: Wolvio Solutions Private Limited

Location: Chennai, Tamil Nadu

Experience: 3 Years

Employment Type: Full-Time

Department: HR & Administration

Reporting To: Management / Leadership Team

About Wolvio Solutions

Wolvio Solutions is an IT consulting and technology services company delivering enterprise solutions, digital transformation, and application development services.

We are looking for a proactive and independent HR Generalist to manage the company's end-to-end HR operations and administration. The ideal candidate should have strong HR knowledge, excellent communication skills, and the ability to manage employees, vendors, and commercial negotiations effectively.

What We Expect From This Role

The candidate should take complete ownership of HR and administration, independently manage day-to-day responsibilities, maintain effective employee and vendor relationships, and ensure smooth and efficient operations.

We are looking for someone who combines solid HR capabilities with excellent communication, negotiation, and commercial skills, and can independently manage the complete employee lifecycle and administration at Wolvio.

Requirements

Key Responsibilities

1. Recruitment & Talent Acquisition

- Manage the complete recruitment process, from understanding requirements to onboarding.

- Prepare job descriptions, source candidates, conduct HR screening, and coordinate interviews.

- Handle candidate communication, salary negotiations, offers, and follow-ups.

- Manage recruitment agencies and external hiring partners.

2. Employee Lifecycle Management

- Manage onboarding, induction, background verification, and employee documentation.





- Prepare employment letters, agreements, NDAs, and other HR documents.

- Handle probation, confirmation, extensions, promotions, and employee changes.

- Manage resignations, notice periods, exit formalities, handovers, and full and final settlement coordination.

- Maintain accurate and confidential employee records.

3. HR Operations & Payroll

- Manage HRMS activities using Zoho People, including attendance, leave, timesheets, and employee records.

- Coordinate monthly payroll inputs, salary revisions, reimbursements, and deductions with Finance.

- Handle employee HR queries and ensure smooth day-to-day HR operations.

- Maintain HR processes, documentation, and SOPs.

4. Performance & Employee Engagement

- Coordinate probation reviews, performance appraisals, feedback, and improvement plans.

- Identify training and employee development needs.

- Organise employee engagement activities, celebrations, recognition, and events.

- Address employee concerns, grievances, and workplace conflicts professionally.

5. Statutory Compliance & HR Policies

- Ensure applicable labour law and statutory compliance, including EPF, ESI, Professional Tax, and other requirements.

- Coordinate with external consultants for payroll and statutory filings.

- Maintain employment contracts, HR policies, employee handbook,



and compliance records.

- Communicate and implement HR policies and procedures.

6. Office Administration & Workplace Coordination

- Manage day-to-day office administration and workplace requirements.

- Coordinate with coworking space management for seating, access cards, meeting rooms, visitor access, and other services.

- Arrange workspace requirements for employees, client visits, and company events.

- Manage office purchases, subscriptions, agreements, and renewals.

- Handle workspace expansion, seating requirements, and related commercial matters.

- Monitor service quality and resolve issues with the coworking provider.

7. Vendor Management & Commercial Negotiations

- Identify, evaluate, onboard, and manage vendors such as recruitment agencies, background verification providers, insurance partners, training providers, and office suppliers.

- Obtain and compare quotations and negotiate pricing, payment terms, and service agreements.

- Manage vendor contracts, renewals, invoices, and service quality.

- Identify cost-saving opportunities and recommend suitable vendors.

- Build professional vendor relationships while ensuring favourable commercial terms for the company.

8. Communication & Management Coordination

- Draft professional emails, employee announcements, HR communications, and management reports.

- Coordinate with employees, candidates, vendors, and management.

- Keep management informed about HR matters, employee concerns, compliance, and administrative issues.

- Identify opportunities to improve HR processes and introduce automation where possible.

📌 HR Generalist (Chennai)
🏢 Wolvio Solutions
📍 Chennai