HR & Admin Executive

Job Type: Full-Time

Experience: 0 - 2 years

Education: MBA or MSW in HR or relevant field

Work Location: [ Thirumudivakkam, Chennai ]

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We are looking for a dedicated and Pro Active HR & Admin Executive to manage the organization's day-to-day HR operations and administrative activities. The ideal candidate should have good knowledge of HR processes, recruitment, employee management, payroll coordination, statutory compliance, and office administration.

Key Responsibilities :-

Human Resources:-

- Manage end-to-end recruitment, including job postings, candidate screening, interview scheduling, and selection coordination.
- Handle employee onboarding, induction, and exit formalities.
- Prepare and maintain offer letters, appointment letters, confirmation letters, experience letters, and relieving letters.
- Maintain employee records, personal files, attendance, and leave management.
- Coordinate monthly payroll processing and provide accurate attendance and salary inputs.
- Handle employee queries, grievances, and HR-related concerns.
- Coordinate employee performance reviews, confirmations, and engagement activities.
- Ensure implementation of HR policies and company procedures.

Administration:-

- Manage day-to-day office administration and facility management.
- Coordinate housekeeping, security, pantry, maintenance, and office infrastructure.
- Monitor office supplies, stationery, assets, and inventory.
- Coordinate with vendors, service providers, and contractors.
- Handle administrative purchases,



quotations, invoices, and payment follow-ups.
- Arrange employee travel, transportation, accommodations.
- Ensure smooth functioning of daily administrative operations.

Statutory Compliance:-

- Assist in PF, ESI, Professional Tax, Labour Welfare Fund, and other applicable statutory compliance activities.
- Maintain statutory records and employee documentation.
- Coordinate with consultants and external agencies for compliance-related matters.

Required Skills :-

- Good knowledge of HR operations and administration.
- Experience in recruitment and employee lifecycle management.
- Knowledge of attendance, leave management, and payroll coordination.
- Basic understanding of PF, ESI, and labour law compliance.
- Proficiency in MS Office, especially Excel and Word.
- Excellent communication and interpersonal skills.
- Solid coordination, organizational, and problem-solving abilities.
- Ability to handle confidential employee information.

Educational Qualification :-

- MBA / MSW / PG Diploma in HR Management will be an added advantage.

Experience :-

- 0 –2 years of relevant experience in HR and Administration.

Preferred Candidate :- A proactive, disciplined, and responsible individual who can independently handle HR operations and administrative responsibilities while ensuring smooth organizational functioning.

Pay: From ₹25,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Life insurance
- Provident Fund

Work Location: In person

📌 HR & Admin Executive (Chennai)
🏢 Phoenix Medical Systems
📍 Chennai