Head of IT Assets & Procurement

Department: Information Technology

Experience: 510 years (preferably)

Reporting To: CIO / Head IT

Work Location: Gurugram

Role Overview

We are looking for an experienced skilled to lead IT asset management and procurement across the organization. The role will be responsible for strategic sourcing, procurement planning, vendor management, commercial negotiations, IT asset lifecycle management, cost optimization and ensuring adherence to organizational policies and audit requirements.

The candidate should have strong experience in managing enterprise IT procurement across infrastructure, networking, data centre, end-user computing,

software, cloud and IT services.

Key Responsibilities

IT Procurement & Strategic Sourcing

- Lead end-to-end IT procurement activities, including requirement assessment,

vendor evaluation, commercial negotiations and purchase order processing.
- Manage procurement of servers, storage, desktops, laptops, networking,

security appliances, software licenses, cloud services and IT infrastructure.
- Drive competitive bidding, vendor benchmarking and cost optimization.
- Evaluate technical and commercial proposals in coordination with IT,

Information Security, Finance and business teams.
- Ensure procurement is aligned with approved budgets, business requirements and organizational policies.
- Negotiate pricing, payment terms, warranties, SLAs, AMC and support contracts.
- Manage OEMs, system integrators, distributors and service providers.

IT Asset Lifecycle Management

- Establish and manage the complete IT asset lifecycle, from procurement and tagging to deployment, transfer, maintenance and disposal.
- Maintain a centralized and accurate IT asset inventory with ownership,

location, configuration, warranty and lifecycle details.
- Ensure timely asset tagging, physical verification and reconciliation.
- Track asset allocation, return, repair, replacement and redeployment.
- Monitor warranty, AMC,



EOL/EOS and technology refresh timelines.
- Implement processes for secure data wiping and compliant disposal of retired

IT assets.

Vendor & Contract Management

- Develop and maintain a structured vendor management framework.
- Conduct vendor assessments, performance reviews and SLA monitoring.
- Manage contracts, renewals, rate cards, MSAs, SOWs, POs and commercial documentation.
- Track vendor commitments, delivery schedules, service quality and escalations.
- Identify vendor consolidation and strategic sourcing opportunities.

Budgeting & Cost Optimization
- Prepare annual IT procurement and asset lifecycle budgets.
- Track budgeted and unbudgeted expenses, commitments and actual spend.
- Monitor recurring expenses, including AMC, licenses, cloud, and connectivity and managed services.
- Identify cost-saving opportunities through negotiation, consolidation,

optimization and utilization reviews.
- Prepare management reports on procurement spend, savings, asset utilization and upcoming renewals.

Governance, Risk & Compliance
- Ensure adherence to procurement policies, approval matrices and financial controls.
- Maintain audit-ready documentation for procurement, asset movement and disposal.
- Coordinate with Finance, Internal Audit, Information Security, Legal and Compliance teams.
- Ensure software license compliance and appropriate utilization.
- Establish controls to minimize unauthorized procurement, duplicate purchases and asset leakage.

Team & Stakeholder Management
- Lead and mentor the IT procurement and asset management team.
- Coordinate with IT infrastructure, application, network,



security and business teams.
- Establish clear procurement SLAs, responsibilities and reporting mechanisms.
- Provide periodic updates and MIS reports to senior management.

Required Technical & Functional Skills
- Strong understanding of enterprise IT infrastructure, including servers,

storage, virtualization, networking, data centres and end-user computing.
- Knowledge of IT hardware, software licensing, cloud services and managed

IT services procurement.
- Experience in IT Asset Management , asset inventory tools.
- Understanding of AMC, warranty, SLA, MSA, SOW, PO processes.
- Strong commercial negotiation, vendor evaluation and contract management skills.
- IT asset governance practices.
- Strong Excel, MIS, reporting and analytical skills.
- Experience with ERP/procurement platforms such as SAP systems.

Experience & Qualification
- Graduate degree in Engineering, IT, Supply Chain Management, Finance or a related discipline.
- MBA / PG qualification in Supply Chain or Operations Management would be an advantage.
- 510 years of overall experience, with significant experience in IT procurement and asset management.
- Prior experience managing enterprise-level IT procurement and large vendor portfolios.
- Experience in financial services, banking, broking or other regulated industries would be preferred.

Key Performance Indicators (KPIs)

- Procurement cost savings and commercial benefits achieved.
- Compliance with procurement policies and approval processes.
- Accuracy of IT asset inventory and physical verification.
- Timely procurement and delivery against business requirements.
- Reduction in unused, duplicate and underutilized IT assets.
- Timely renewal of AMC, warranty, software licenses and service contracts.
- Vendor SLA adherence and service performance.
- Budget adherence and visibility of recurring IT expenditure.
- Audit observations and closure of procurement/asset-related gaps.

📌 Head of IT Assets & Procurement (Gurugram)
🏢 Dhani Loans and Services (DLSL)
📍 Gurugram