Responsibilities of the Front Office Executive include:

- Manage front office operations, including visitor management, incoming calls, and ensuring a professional office environment.

- Maintain the Founders calendar, coordinate meetings, schedule appointments, and send timely reminders.

- Handle end-to-end travel arrangements, including flight bookings, hotel reservations, transportation, and itineraries.

- Coordinate meetings, conference room bookings, internal communications, and stakeholder interactions.

- Support HR with statutory compliance activities, including maintenance of registers, records, filings, and compliance documentation.

- Assist with employee documentation, onboarding, and HR-related administrative activities.

- Coordinate office administration, including vendor management, courier handling, documentation, and record maintenance.

- Monitor office supplies, pantry requirements, housekeeping, facility maintenance, and general office upkeep.

- Provide administrative and operational support to the Founder and HR team, ensuring smooth day-to-day office functioning.

Key Skills:

- Calendar and Schedule Management: Ability to manage multiple appointments, prioritize schedules, and coordinate meetings efficiently.

- Travel Planning and Coordination: Experience in handling flight bookings, hotel reservations, transportation, and travel itineraries.

- Excellent Communication and Interpersonal Skills:



Ability to interact professionally with employees, visitors, senior management, and external stakeholders.

- Organizational and Multitasking Skills: Ability to manage multiple responsibilities, maintain accurate records, and ensure timely execution of tasks.

- Attention to Detail: Strong focus on accuracy in bookings, scheduling, documentation, and administrative activities.

- Professionalism and Confidentiality: Ability to handle sensitive information and interact with senior leadership with discretion.

- Proficiency in MS Office and Calendar Tools: Working knowledge of Microsoft Office, Outlook/Google Calendar, email communication, and other administrative tools.

- Ability to Work in a Fast-Paced Environment: Flexibility to handle changing schedules, urgent requests, and competing priorities efficiently.

Experience:

- 2–4 years of experience in front office operations, administration, executive assistance, or a similar role.

- Prior experience in travel bookings, calendar management, and administrative coordination is preferred.

- Experience in supporting senior management, founders, or leadership teams will be an added advantage.

- Strong organizational skills, a qualified demeanour, and the ability to handle multiple responsibilities independently.

- Qualification – Any Graduation (PG Preferred)

Compensation – As per company standards

📌 Front Office HR Admin (Bengaluru)
🏢 Altinvest
📍 Bengaluru