Finance Manager –

YWCA of Madras

1. Key responsibilities

A. Financial Management and Accounting

- Oversee the day-to-day financial operations of YWCA of Madras.
- Supervise maintenance of books of accounts, ledgers, cash books, journals and bank books.
- Ensure accurate and timely recording of all income and expenditure.
- Monitor receipts, payments, bank balances and cash flow.
- Ensure proper accounting of funds received through donations, grants, programmes, hostels, IGH and other institutional activities.
- Review monthly accounts and financial statements.
- Ensure proper maintenance of supporting vouchers, bills, receipts and financial records.

B. Budgeting and Financial Planning
- Prepare the annual budget in consultation with the General Secretary and concerned departments.
- Monitor actual expenditure against the approved budget.
- Identify budget deviations and bring significant variations to the attention of the General Secretary and Board.
- Prepare financial projections and cash-flow statements.
- Advise management on cost control and financial sustainability.

C. Statutory Compliance
- Ensure timely compliance with applicable statutory requirements, including:
- Income Tax and TDS.
- GST, wherever applicable.
- EPF and ESI.
- FCRA, wherever applicable.
- Other applicable financial and statutory requirements.
- Coordinate with Chartered Accountants, statutory auditors and internal auditors.
- Ensure timely preparation and submission of statutory returns and statements.
- Maintain records required for statutory inspections and audits.
- Bring compliance risks and pending statutory matters to the attention of management.

D. Banking and Financial Transactions
- Monitor all bank accounts and bank reconciliations.
- Verify payment documents and supporting approvals before processing payments.




- Ensure payments are made only in accordance with the approved delegation of financial powers.
- Monitor salary payments, statutory deductions, vendor payments and other institutional commitments.
- Maintain proper control over cash transactions and banking operations.
- Ensure that no payment is processed without the required authorisation.

E. Audit and Internal Financial Controls
- Coordinate internal, statutory and other regulatory audits.
- Provide necessary financial records and explanations to auditors.
- Review audit observations and ensure timely compliance.
- Strengthen internal financial controls and accounting procedures.
- Identify irregularities, discrepancies or financial risks and report them promptly.
- Ensure proper documentation of financial decisions and approvals.

F. Financial Reporting
- Prepare monthly financial reports for the General Secretary.
- Present periodic income and expenditure statements to the Board of Management through the appropriate channel.
- Prepare balance sheets, receipts and payments accounts and other financial statements.
- Provide financial information for Board meetings, Advisory Committee meetings and the Annual General Meeting.
- Explain significant financial variations and emerging financial concerns.

G. Supervision and Administration
- Supervise and guide the accounts and finance staff.
- Allocate responsibilities and monitor the performance of the accounts team.
- Ensure proper handover and safekeeping of financial records.




- Maintain confidentiality of financial and institutional information.
- Coordinate with department heads regarding budget requirements and financial procedures.

2. Authority and reporting relationship The Finance Manager shall:

- Report administratively to the General Secretary.
- Function under the financial policies, rules and procedures approved by the Board of Management.
- Submit financial reports and relevant statements through the General Secretary to the Board.
- Implement financial decisions and resolutions approved by the Board.
- Not independently sanction expenditure or make financial commitments beyond the delegated authority.
- Bring any suspected financial irregularity, unauthorised expenditure or statutory non-compliance to the immediate attention of the General Secretary.

3. Accountability and limitations The Finance Manager shall not:

- Approve personal salary revisions or staff appointments.
- Make financial commitments without appropriate approval.
- Operate bank accounts independently unless specifically authorised.
- Alter approved budgets without competent authority.
- Withhold financial information required by the General Secretary, auditors or the Board.
- Make policy decisions on behalf of the Board.

4. Qualifications and experience

- Postgraduate degree in Commerce, Finance or Accounting.
- CA Inter, CMA Inter or equivalent professional qualification preferred.
- Minimum 5–7 years of relevant accounting and financial management experience.
- Knowledge of statutory compliance, taxation, GST, TDS, PF, ESI and FCRA.
- Proficiency in accounting software, Excel and financial reporting.
- Experience in NGOs, charitable institutions or not-for-profit organisations preferred.

Pay: ₹35,000.00 - ₹40,000.00 per month

Perks

- Provident Fund

Work Location: In person

📌 Finance Manager (Chennai)
🏢 YWCA of Madras
📍 Chennai