Overview of Role

We are looking for an organised and responsible Finance & Admin Executive to manage day-to-day office administration, monthly payroll processing and finance coordination. You will keep office operations running smoothly and own vendor management, invoice and expense tracking and payroll activities. You will also coordinate with the Finance team, Chartered Accountants and external consultants.

Responsibilities:

- Manage daily office operations, maintenance, utilities, inventory, stationery, assets, keys and access cards.
- Coordinate with vendors for office requirements, services and maintenance.
- Arrange employee and visitor travel, accommodation and transport, and organise office events, meetings and engagement activities.
- Independently manage monthly payroll in GreytHR or similar software, including collecting and verifying attendance, leave, LOP, new joiner, exit and salary revision inputs; checking salary calculations, deductions, reimbursements and net pay.
- Coordinate salary payments, resolve payroll discrepancies, support full and final settlements and reconciliations, and maintain salary registers and payslips.
- Manage statutory compliance for PF, ESI, Professional Tax, TDS and GST in coordination with consultants, including deductions, contributions, deadlines, challans, returns and certificates.
- Coordinate with external Chartered Accountants on accounting activities and monthly, quarterly and annual financial closures.
- Process and track vendor invoices, purchase orders, expense bills, payments and employee reimbursements, ensuring timely approvals and supporting documents.
- Manage petty cash, prepare expense statements and payment summaries, and maintain expense records.
- Obtain and compare vendor quotations, coordinate purchase approvals, track procurement requests and deliveries, manage contract renewals and maintain vendor records.




- Support internal and external audits by providing required financial, payroll, administrative and compliance documents.
- Maintain administrative, finance, payroll and vendor records and trackers, and prepare periodic reports on expenses, payroll, procurement and vendor payments.
- Handle other responsibilities assigned by management.

Required Skills & Experience

- 1 to 3 years of experience in finance coordination, payroll processing and office administration.
- Hands-on experience in monthly payroll processing using payroll software such as GreytHR or similar platforms.
- Positive knowledge of accounting, invoices, GST, TDS and statutory documentation.
- Good knowledge of MS Excel, Word and other office applications.
- Experience coordinating with vendors, Chartered Accountants and external consultants.
- Good communication, coordination and organisational skills.
- Strong attention to detail and ability to manage multiple responsibilities independently.

Soft Skills · Good communication and interpersonal skills.

· Strong organizational and multitasking abilities.

· Attention to detail and problem-solving mindset.

· Ability to maintain confidentiality and handle sensitive information.

Preferred Qualifications

· Bachelor’s degree in any field (Business Admin, Commerce, or similar preferred).

· Exposure to UK accounting or international finance operations.

· Experience working in a small or mid-sized IT organisation.

· Familiarity with accounting software or ERP systems.

· Experience in office administration, procurement and vendor management.

· Understanding of payroll and statutory compliance processes.

What you can expect from us

We appreciate that individual growth is important as well and we support you on every aspect of personal development.

· Support you on any certification related to your role.

· Build leadership skills.

· Medical Insurance coverage for self and family.

· Provident Fund.

📌 Finance & Admin Executive (Bengaluru)
🏢 7dxperts
📍 Bengaluru