– Finance & Operations Intern / Trainee

HTS – Happy Tongue and Soul Pvt. Ltd.

Freshers WelcomeFinance & Operations

1. About HTS – Happy Tongue and Soul Pvt. Ltd.

HTS is a fast-growing food services company offering corporate catering, industrial meal services, institutional dining, cafeteria management, event catering, and retail food solutions across Gujarat. With a strong focus on quality, hygiene, customer satisfaction, and operational excellence, HTS currently serves 700+ meals daily and offers a diverse culinary portfolio of 500+ à la carte dishes.

Our operations include

- Cloud Kitchen – Sanand: Serving industrial and corporate clients, including TATA and other reputed organizations.
- JS Hospital, Shivranjani, Ahmedabad: Hospital cafeteria operations.
- IIT Gandhinagar: Restaurant operations.

We are proud to serve and work with reputed organizations and institutions, including TATA Projects, TATA Agratas, Turner Construction, Mitsuba India, Townsend, IIT Gandhinagar, IIM Ahmedabad, and JS Hospital. Our service portfolio includes corporate meals, industrial catering, event catering, cafeteria management, institutional dining, and retail food services.

Our Growth Vision: We aim to scale from 700+ meals daily to 7,000 meals per day within the next 2–3 years.

As we expand, we are strengthening our finance and operations functions and looking for enthusiastic young professionals who want hands-on exposure to managing and growing a food services business.

1. Position Details

Position - Finance & Operations Intern / Trainee Department - Finance & Operations

Location - Ahmedabad / Sanand

Experience - Fresher – 1 year

Qualification - B.Com / M.Com / BBA / MBA Finance

Role Type - Individual Contributor

Reporting To - Finance & Operations Manager / Business Head

1. Role Overview

We are looking for a detail-oriented, organised, and proactive Finance & Operations Intern / Trainee to support the day-to-day financial and operational activities of HTS. The individual will get practical exposure to financial accounting, billing, vendor management, purchase coordination, inventory control, cost monitoring, MIS reporting, and operational tracking across our three business locations.

This role is ideal for a fresher who wants to understand how the finance and operations functions work together in a growing food services business.

The individual will work closely with the management and operations teams to ensure accurate financial records, timely reporting, cost control, and smooth day-to-day business operations.

1. Key Roles & ResponsibilitiesA. Finance & Accounting

- Assist in day-to-day accounting and financial record maintenance.
- Prepare and maintain sales invoices and purchase bills.
- Support customer billing and ensure invoices are raised accurately and on time.
- Maintain records of customer payments and outstanding receivables.
- Track vendor payments and pending bills.




- Assist in bank reconciliation and cash/bank transaction records.
- Maintain expense records and supporting documentation.
- Assist in GST-related documentation and coordination with the accounting team.
- Support monthly financial closing activities.

B. Billing & Revenue Tracking
- Maintain daily sales and billing records for all HTS outlets.
- Track client-wise and location-wise revenue.
- Verify meal quantities against client orders and actual supplies.
- Ensure accurate preparation of corporate catering bills.
- Maintain records of customer coupons, meal counts, and other billing-related information.
- Track outstanding payments and coordinate with the sales/operations teams for follow-ups.

C. Cost Control & Financial Analysis
- Track food costs, raw material expenses, packaging costs, and other operating expenses.
- Assist in monitoring food cost and consumption against business volumes.
- Maintain location-wise expense statements.
- Support preparation of monthly P&L; statements and MIS reports.
- Identify unusual cost variations and highlight them to management.
- Assist in analysing profitability across different outlets and corporate accounts.
- Help monitor wastage and identify opportunities for cost optimisation.

D. Purchase & Vendor Management
- Maintain purchase records and vendor databases.
- Assist in collecting and comparing vendor quotations.
- Track purchase orders and ensure proper documentation.
- Verify material quantities received against purchase orders and invoices.
- Coordinate with kitchen and outlet teams for procurement requirements.
- Maintain vendor payment schedules and outstanding balances.
- Support periodic vendor price comparisons.

E. Inventory & Stock Management
- Maintain inventory records for raw materials, groceries, packaging, and other consumables.
- Assist in monitoring daily stock consumption.
- Coordinate periodic physical stock verification.
- Track stock shortages, excess inventory, and wastage.
- Ensure proper documentation of material inward and outward movements.
- Help establish systematic inventory tracking across all outlets.

F. Operations Coordination & Monitoring
- Coordinate with the teams at Sanand, JS Hospital, and IIT Gandhinagar.
- Collect daily operational data, including meal quantities, sales, purchases, and consumption.
- Monitor daily meal production and dispatch records against client requirements.
- Maintain operational trackers and reports.
- Assist in monitoring attendance, manpower deployment, and related records.
- Highlight operational gaps, discrepancies, and delays to management.




- Support implementation of standard operating procedures (SOPs).

G. MIS & Management Reporting
- Prepare daily, weekly, and monthly MIS reports.
- Maintain Excel-based trackers for revenue, expenses, purchases, inventory, and outstanding payments.
- Prepare outlet-wise and client-wise performance reports.
- Assist in creating dashboards for management review.
- Ensure accuracy and timely submission of reports.

1. Key Performance Indicators (KPIs)

Area - Expected Deliverables Accounting - Accuracy and timely updating of financial records

Billing - Timely and accurate client billing

Receivables - Regular tracking of outstanding payments

Payables - Accurate vendor payment records

Inventory - Proper stock records and reconciliation

Cost Control - Regular tracking of food and operating costs

MIS - Timely and accurate reporting

Operations - Effective coordination across all outlets

Documentation - Proper maintenance of financial and operational records

1. Skills & Competencies Required

Educational Background
- B.Com / M.Com / BBA / MBA Finance.
- Fresh graduates are encouraged to apply.
- Basic understanding of accounting principles.

Technical Skills
- Good working knowledge of MS Excel.
- Understanding of accounting software such as Tally is preferred.
- Knowledge of GST and basic accounting concepts is an advantage.
- Ability to work with spreadsheets, reports, and numerical data.

Personal Competencies
- Strong attention to detail and accuracy.
- Good analytical and numerical skills.
- Organised and systematic approach to work.
- Good communication and coordination skills.
- Willingness to learn and take responsibility.
- Ability to work with multiple teams and locations.
- Proactive approach to identifying discrepancies and solving problems.

1. What HTS Offers

- Hands-on exposure to finance and operations in a growing food services business.
- Opportunity to work directly with business leadership.
- Exposure to real-world accounting, costing, procurement, and business operations.
- Opportunity to understand outlet-level profitability and business performance.
- Practical learning in MIS, financial analysis, and cost management.
- Chance to take ownership of processes and contribute improvement ideas.
- Performance-based opportunity to grow into a full-time Finance & Operations Executive role.

1. Why Join HTS?

At HTS, you will get an opportunity to understand how a multi-location food services business operates financially and operationally. You will not be restricted to routine data entry. You will learn how revenue is generated, how costs are managed, how inventory is controlled, how vendors are managed, and how management uses financial information to make business decisions.

As HTS expands towards its target of 7,000 meals daily, you will have the opportunity to grow along with the organisation.

Pay: ₹8,000.00 - ₹29,000.00 per month

Benefits

- Flexible schedule
- Food provided

Work Location: In person

📌 Finanace, Operations Trainee / Intern (Ahmedabad)
🏢 Happy Tongue and soul
📍 Ahmedabad