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To lead and manage all facility, infrastructure and support-service operations of the organization, ensuring a safe, clean, well-maintained and efficiently run environment. The Facility Manager will oversee maintenance/Housekeeping, Food and Beverage Management vendor management and statutory compliance, while controlling costs and maintaining high service standards in The Colleges, Guest House and MDs Bungalow.

KEY RESPONSIBILITIES

Building & Civil Maintenance

- Plan and carry out preventive and corrective maintenance of all buildings and infrastructure.
- Oversee civil works, including walls, roofs, waterproofing, painting schedules, flooring, false ceilings, partitions, doors, windows and glazing.
- Monitor structural condition, address cracks, leakages and seepage, and coordinate renovation and refurbishment works.

Engineering Services (MEP)

- Ensure uninterrupted power supply and maintain HT/LT installations, transformers, panels, distribution boards, lighting and fans.
- Manage DG sets, UPS and inverters, including fuel monitoring, load testing and AMC coordination.
- Maintain centralized and split AC systems, AHUs, FCUs, ventilation and air quality systems.
- Ensure safe operation of lifts, statutory lift inspections and emergency breakdown response.
- Maintain plumbing, water supply, tanks, sumps, pumps, sewage, drainage, storm water drains, rainwater harvesting systems and all washrooms.
- Drive energy conservation and conduct electrical safety inspections.

Soft Services

- Responsible for housekeeping across Guest House, Schools and Office Premises
- Manage waste segregation and disposal, and pest control.
- Oversee pantry and dining services, hygiene standards and drinking water availability.
- Maintain lawns, gardens and landscaping, including irrigation, seasonal planting and tree pruning.
- Knowledge on Guest House and Bungalow Management-Kitchen, Housekeeping and Service is Must

Preventive Maintenance & Asset Management





- Develop annual preventive maintenance schedules and track completion through maintenance logs.
- Improve equipment reliability and reduce emergency breakdowns.
- Maintain a complete inventory of facility assets, with tagging, asset registers, lifecycle and replacement planning.

Vendor Management, Budget & Cost Control

- Select, evaluate and manage contractors and AMC vendors, verify work quality and process completion certifications.
- Ensure contractual compliance and safety supervision of contractors on site.
- Prepare the annual facilities budget, covering CAPEX and OPEX, and monitor expenditure against it.
- Lead cost optimization initiatives and vendor negotiations.
- Verify and pay utility bills (electricity, water, property tax, sewerage) on time, and monitor consumption.

Statutory Compliance, Safety & Emergency Preparedness

- Ensure compliance with all applicable statutory regulations and keep licenses and approvals valid.
- Coordinate inspections by government authorities and maintain statutory records.
- Oversee fire safety systems, conduct safety inspections, risk assessments and mock drills, and lead emergency response planning and incident reporting.

5S & Workplace Organization

- Lead implementation and sustenance of 5S (Sort, Set in Order, Shine, Standardize, Sustain) across all facilities.
- Set up labelling, color coding and visual management standards, conduct periodic 5S audits and track compliance scores.
- Promote continuous improvement through Kaizen and run awareness programs for staff and contractors.

SKILLS & COMPETENCIES

- Solid technical knowledge of MEP systems and civil maintenance
- Vendor and contract management, with negotiation skills
- Budgeting, cost control and MIS reporting
- Team leadership and people management
- Planning and organizing ability, with a sharp eye for safety and detail
- Good communication in English and Tamil
- Proficiency in MS Office; familiarity with CMMS or facility management software is an advantage

📌 Facility Manager (Chennai)
🏢 MATID TECHNOLOGIES
📍 Chennai