Experience: 2 Years and above

Qualification: Any Graduate

Reported To: Vice President

Industry: Manufacturing

Job Summary

We are looking for a smart, proactive, and well-organized Executive Secretary to provide executive and administrative support to the Vice President of our manufacturing organization.

The ideal candidate should have excellent communication, coordination, documentation, and follow-up skills, with the ability to interact professionally with senior management and various functional departments.

Key Responsibilities

- Manage the VP's calendar, appointments, meetings, and daily schedules.
- Coordinate with Plant Heads, HODs, and various departments for business updates and management requirements.
- Collect and consolidate daily, weekly, and monthly MIS reports.
- Prepare management presentations, Excel reports, and business review documents.
- Organize management meetings, prepare agendas, record Minutes of Meetings (MOM), and track action points.
- Follow up with department heads on pending assignments and management instructions.
- Handle official emails, correspondence, confidential documents, and business communications.
- Coordinate domestic and international travel arrangements, plant visits, and customer meetings.
- Support the VP in administrative activities and special management assignments.
- Maintain strict confidentiality of all business and management-related information.





Candidate Profile

- 2 years and above of experience as a Personal Secretary / Executive Assistant / Management Secretary.
- Experience working with a VP, CEO, MD, senior management is preferred.
- Manufacturing industry experience will be an added advantage.
- Excellent verbal and written communication skills.
- Proficiency in MS Office, especially Excel, PowerPoint, Word, and Outlook.
- Knowledge of MIS reporting and ERP/SAP will be an advantage.
- Strong organizational, coordination, and follow-up skills.
- Ability to handle confidential information with professionalism.

Key Competencies

- Excellent communication and interpersonal skills.
- Skilled attitude and executive presence.
- Strong time management and multitasking abilities.
- Proactive approach with good attention to detail.
- Ability to work under pressure and manage priorities.

How to Apply Interested candidates meeting the above requirements may share their updated resume at:

Email: [email protected]

Contact: 70924 58667 / 90473 84997

Subject Line: Application – Executive Secretary to VP

Join our team and become an integral part of our senior management support function!

Regards,

RIVIKOK Consultancy

Advantages

- Flexible schedule
- Food provided
- Health insurance
- Provident Fund

Work Location: In person

📌 Executive Secretary to Vice President (Manufacturing Industry) (Ambattur)
🏢 RIVIKOK Consultancy
📍 Ambattur