We are hiring for a Leading Group

Role: Executive Assistant to Top Management

Experience: 3 Years

Location: Chennai

NOTE- Candidate should be willing to relocate Chennai

Job Purpose To provide comprehensive secretarial, administrative, and coordination support to Top Management, ensuring smooth day-to-day operations, effective communication, efficient time management, and proper coordination between management, departments, employees, and external stakeholders.

1. Key Roles and Responsibilities

A. Executive and Secretarial Support

- Manage the daily calendar, appointments, and schedules of Top Management.
- Arrange management meetings, review meetings, and business appointments.
- Prepare meeting agendas, presentations, and necessary documents.
- Record and circulate Minutes of Meetings (MOM).
- Follow up on action points and pending matters discussed during meetings.
- Handle confidential documents and management correspondence.

B. Communication and Coordination

- Act as the primary point of contact between Top Management and internal departments.
- Coordinate with department heads, employees, clients, vendors, and external agencies.
- Handle incoming and outgoing emails, telephone calls, and official correspondence.
- Communicate management instructions to concerned departments and follow up on implementation.
- Ensure timely submission of reports and updates to management.

C. Administrative Responsibilities

- Arrange travel bookings, accommodation, transportation, and itineraries.
- Organize official visits, conferences, and business events.
- Maintain important files, records, reports, and documents.
- Coordinate office administration and management-related requirements.
- Monitor pending approvals and ensure timely processing.

D. Management Reporting and Follow-up

- Collect information and reports from various departments.
- Prepare daily, weekly, and monthly status reports for management.
- Track important assignments, deadlines, and management decisions.




- Follow up with concerned departments to ensure timely completion of assigned tasks.
- Highlight urgent matters and important issues requiring management attention.

E. Confidentiality and Professionalism

- Maintain strict confidentiality of management decisions, employee information, financial details, and company matters.
- Handle sensitive information with integrity and discretion.
- Maintain professional relationships with senior management and all stakeholders.
- Exercise good judgment while handling confidential and urgent matters.

2. Required Skills and Competencies

- Excellent verbal and written communication skills.
- Good organizational and time-management skills.
- Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
- Strong email drafting and documentation skills.
- Ability to multitask and prioritize work.
- Good interpersonal and coordination skills.
- Problem-solving and decision-making abilities.
- High level of confidentiality and professionalism.
- Ability to work under pressure and meet deadlines.

Overall Responsibility The Personal Assistant to Top Management is responsible for ensuring effective executive support, smooth coordination, timely communication, and efficient follow-up of management instructions, thereby enabling Top Management to focus on strategic and operational priorities. Required Qualifications & Skills

- B.E/B.Tech Any Engineering specialization Along with Any Master Degree
- Must Know Tamil, English, Preferably Telugu
- Experience: 3yrs Plus in Secretarial work ( like calendar Management, Meetings co-ordination, MOM, Travel Management e.tc)
- Open to Travel however base Location would be Chennai.
- Age below 30 Yrs.
- Only Male Candidate.
- Good verbal and written communication skills.
- Solid coordination, organizational and time-management skills, with flexibility to work as required.

Interested Candidates can share there CV at [email protected]

Regards

Nupur Tathe

Consultant Recruitment

Pace HR Consulting LLP

📌 Executive Assistant To Top Management (Chennai)
🏢 Pace Hr Consulting
📍 Chennai