- Manage the executive's calendar, appointments, meetings and daily schedules.

- Coordinate internal and external meetings, conferences and official engagements.

- Handle incoming calls, emails and correspondence on behalf of the executive.

- Prepare agendas, meeting notes, minutes of meetings (MoM) and follow-up action trackers.

- Maintain confidential files, records, reports and significant documents.

- Ensure timely reminders and follow-ups on critical assignments and pending tasks.

B. Meeting & Coordination Management
- Organize management meetings, review meetings and departmental discussions.

- Coordinate with HODs, department heads, doctors and corporate teams.

- Track action points and ensure timely closure of decisions taken during meetings.

- Arrange travel, accommodation, transportation and other official requirements.

- Facilitate communication between the executive office and various departments.

C. Reporting & Documentation
- Prepare presentations, MIS reports, dashboards and management reports.

- Compile departmental data and information for management reviews.

- Draft professional emails, letters, circulars and official communications.





- Maintain trackers for projects, approvals, key initiatives and management decisions.

- Ensure accuracy and timely submission of reports and documentation.

D. Hospital Operations Coordination
- Coordinate with Clinical, Nursing, HR, Finance, Operations, Quality and other departments.

- Facilitate communication and information flow between hospital leadership and department heads.

- Support special projects, strategic initiatives and management assignments.

- Assist in organizing hospital events, leadership visits and official functions.

- Maintain confidentiality of sensitive hospital, employee and management information.

E. Stakeholder Management
- Act as the primary coordination point for internal and external stakeholders.

- Manage visitors and senior leadership appointments professionally.

- Maintain effective working relationships with doctors, senior management, vendors and corporate representatives.

- Handle sensitive matters with diplomacy, discretion and confidentiality.

📌 executive assistant (Navi Mumbai)
🏢 Apollo Group
📍 Navi Mumbai