About the role

We need one person to own the operations of our e-commerce business end to end: inventory, supplier orders, our Shopify storefronts, and our eBay listings. You will take over work the owner currently does, and you will run it without being told what to do each day.

We are a US group of medical products companies. One of our businesses sells disposable medical procedure kits directly to clinics across the US, with several hundred clinic customers and steady monthly growth. The kits are made by an FDA-registered manufacturer within our group.

The role starts with one Shopify storefront and our eBay presence. Over the next 34 months we will add more storefronts, including dental, institutional medical supply, and clean room product lines. The first big project is building one organized master catalog of a large distribution product line (hundreds of SKUs) and listing it across our Shopify stores and eBay. The role grows with the business, and we will add a second person when the workload justifies it.

Responsibilities

Phase 1 (months 13): Core operations, master catalog, and eBay

Inventory and supply

- Track raw material inventory for our kits and place reorders before stock runs short. Production lead time is about 10 weeks, so planning ahead is the core of the job.
- Place production orders with our in-group kit manufacturer and follow them through to delivery.
- Manage finished-goods inventory levels: reorder points, safety stock, and weekly stock reports.
- Hand completed purchase orders to our accounts team, who process invoices and payments.

Shopify

- Add and maintain products, variants, collections, pricing, images, and specifications.
- Keep the store running day to day: apps, discounts, shipping settings, broken pages, and product data accuracy.
- Work with our SEO contractor to build product pages, landing pages, and content pages using the existing theme.
- Coordinate with our developer on anything that needs custom code.

Master catalog (main Phase 1 project)

- Take our full distribution product line and organize it into one clean master catalog: SKUs, product families, attributes, specs, images, and regulatory documents (IFUs, SDS, 510(k) where applicable).




- Map each product to the channels where it fits: our clinic storefront, dental, clean room, institutional supply, and eBay.
- Keep the master catalog as the single source of truth that every storefront is built from.

eBay marketplace

- List the full distribution product line on eBay, plus other products from our group.
- Create, revise, and bulk-manage listings: titles, item specifics, variations, photos, pricing, and shipping policies.
- Keep eBay quantities in sync with inventory so we never sell stock we don't have.
- Monitor listing performance, fix low-visibility listings, and handle listing policy issues.
- Keep eBay listings built from the master catalog, so product data matches every channel.

Phase 2 (months 36): current storefronts
- Launch the dental, institutional supply, and clean room storefronts from the master catalog.
- Extend inventory planning to new suppliers with different lead times and minimum order quantities.
- Help move catalog and inventory data into our in-house order management system as it goes live.
- Flag when the workload needs a second person, and help train them.

Requirements

Must have

- 36 years in e-commerce operations, with both Shopify catalog work and inventory or purchasing responsibility.
- Proven inventory planning: reorder points, lead times, safety stock, working with suppliers.
- Hands-on Shopify skill: products, variants, metafields, collections, page templates, SEO fields, apps.
- Experience organizing a large product catalog (hundreds of SKUs) into clean, consistent data.
- Hands-on eBay seller experience: creating, revising, and bulk-managing listings, item specifics, variations, and listing performance.
- Strong Excel or Google Sheets skills, clear written English, and a habit of reporting status without being asked.
- Works independently:



spots problems and fixes them, rather than waiting for instructions.

Nice to have

- Medical, pharmaceutical, lab, or other regulated products (lot numbers, expiry dates, regulatory documents).
- Experience running more than one storefront or a multi-category catalog.
- Basic Liquid or HTML for landing pages.
- HubSpot or an ERP or order management system.

Not a fit: developers who want only coding work, or freelancers splitting time across many clients.

Schedule and contract

Full-time contract, remote from India

Hours

Monday–Friday, about 2:30–11:30 pm IST

US overlap

4 hours daily, 8:00 am–12:00 pm US Central (7:30–11:30 pm IST in winter, 6:30–10:30 pm IST in summer)

Tools

Shopify, eBay Seller Hub, Google Sheets, HubSpot, Slack or WhatsApp; laptop and stable internet required

First 90 days and KPIs

1. Days 1–30: Learn the current catalog, manufacturer ordering, and stock levels. Build the raw material and finished-goods tracker with reorder points. Take over all Shopify product updates.
2. Days 31–60: Run all reorders and manufacturer orders independently. Pull the full distribution product list and agree on the master catalog structure with the owner. Audit and clean up existing eBay listings.
3. Days 61–90: Complete the master catalog with channel mapping, and have the full product line live on eBay. Deliver a launch plan for the first new storefront.

Hiring process
1. Application with resume and a short note on a catalog or inventory system you built or ran.
2. 30-minute video call during US overlap hours.
3. Paid test task (about 2 hours):

- Inventory: Given 6 months of raw material usage and a 10-week lead time, set the reorder point and order quantity for each item, and explain your reasoning.
- Catalog: Given 20 messy supplier product rows, organize them into product families with variants and attributes, and mark which channel each fits.
- Shopify: Add one kit with 3 variants, specs, and SEO title and description in a test store, then draft the matching eBay listing with title, item specifics, and variations.

1. Final call with the owner, then contract.

📌 E-commerce, Marketplace & Inventory Operations Lead (Ahmedabad)
🏢 Sterling Medical Products.
📍 Ahmedabad