Clinical Coordinator

About the RoleBrainSightAI works with hospitals across India on clinical cases and on studies examining the use of connectomic analysis in the treatment of brain tumours and other neurological and psychiatric conditions. The number of usable clinical cases we receive from hospitals is the main constraint on our growth.

As Clinical

Coordinator in Mumbai, you will own that flow locally: building and maintaining relationships with clinicians and hospital staff, getting cases and study data submitted correctly, and making sure each one moves through review without stalling.

You will work with clinicians across specialties, so you should enjoy talking to doctors, radiologists and hospital administrators. A careful eye for detail, comfort with several projects and moving parts at once, and the ability to work well with teams will matter most. Your work will directly support the treatment of patients across a wide range of conditions, from brain tumours to dementia and psychiatric disorders.

Role DetailsEmployment type: Full time

Location: Mumbai

Language: Must be fluent in English and Marathi (reading, speaking and writing)

Work Schedule: 6 days per week

Responsibilities

- Act as the point of contact for radiologists, neurosurgeons, neurologists and administrative staff at partner hospitals in Mumbai, and coordinate their daily tasks and requests.
- Source, schedule and follow up on clinical cases, and help hospitals identify eligible patients for cases and studies.
- Check that incoming case data is complete, in the correct format and on the right channel, and follow up with the hospital when it is not.
- Track every case from intake to final result in a shared tracker, recording the owner, status, turnaround time and blockers.
- Coordinate the clinical review loop between Tech Support, QC reviewers, radiologists and the ML team, including reviewer slots and sign-offs.
- Log errors by type (technical, administrative, logistical) and report patterns every week.
- Collect informed consent from eligible patients and their caregivers,



and collect medical data from hospital staff.
- Support neuro-psychology and other study data collection at partner sites, including administering psychometric or neuropsychological batteries where required for a study.
- Ensure compliance with study protocols, hospital requirements and patient data privacy regulations during recruitment and data collection.
- Record and maintain study and case data on internal platforms such as REDCap, and keep documentation up to date.
- Support onboarding of hospital users, including product walkthroughs and first-case handholding.
- Visit partner hospitals regularly to resolve access, data-transfer and scheduling issues in person.
- Prepare weekly reports for leadership on case volume, turnaround time, pending cases and risks.
- In case of clinical projects coordinate with external stakeholders on signatures, inputs, approvals
- Represent the company in operational and tactical meetings with external stakeholders

Requirements

- Location: Mumbai.
- Language: Fluent in English and Marathi. Candidates must be able to read, write and speak Marathi fluently.
- Bachelor's or master's degree in a relevant field such as clinical psychology, neuropsychology, life sciences, biomedical engineering, nursing or healthcare management or relevant prior experience
- 2 to 5 years of experience in clinical operations, clinical research coordination, hospital coordination or implementing clinical studies.
- Experience with data collection, cleaning and record keeping, and attention to accuracy.
- Ease in talking to doctors and radiologists, and a basic understanding of the clinical imaging workflow (MRI).




- Proficiency with Microsoft Office or Google Workspace, and with shared trackers and messaging channels.

Preferred

- Prior experience in clinical coordination of studies and projects
- Prior experience in government or trust hospital settings
- Experience with REDCap or similar data capture tools.
- Familiarity with PACS, DICOM or neuroimaging.
- Understanding of informed consent and patient data privacy practice, including India's DPDP Act.
- Existing relationships with Mumbai hospitals or radiology departments.

About BrainSightAIBrainSightAI is a health-tech startup building tools that give clinicians an AI and 3D enabled view into the functional and structural architecture of the brain, based on non-invasive imaging. We combine science and technology, with a strong research and design ethic, to address pressing problems in neurosurgical, neurological and psychiatric care. Our foundational technologies are sMRI, fMRI, DTI and digital phenotyping, served through 3D visualisation so that clinicians get fast, precise inputs for decision making.

Our promise to the medical community is to build solutions that help reduce the $16.3Tn disease burden of neuro-psychiatric disorders worldwide. Our promise to patients and caregivers is to lead the effort to de-stigmatise mental disorders and make mental well-being a priority, by tangibly improving understanding.

The BrainSightAI Diversity CommitmentMany of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds and experiences, and we are committed to cultivating an inclusive work setting. BrainSightAI actively seeks a diverse applicant pool and encourages candidates of all backgrounds to apply.

We provide equal opportunities to all employees and applicants for employment without regard to race, religion, caste, colour, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status or any other protected category under national, state and local law.

📌 Clinical Coordinator (Mumbai)
🏢 BrainSightAI
📍 Mumbai