Assistant Manager – Buying & Vendor Management

Zavya | Sector 58, Gurugram | Full-Time | Work From Office

Experience: 3–6 years

Preferred industries: Jewellery, accessories, fashion, lifestyle, retail or export manufacturing

About the Role

Zavya is looking for a hands-on buying and vendor-management professional to manage product development, sampling, costing and production execution across assigned vendors.

You will be responsible for ensuring that new samples and purchase orders move from brief to final delivery on time, at the agreed cost and quality.

This role requires someone who can build strong vendor relationships while maintaining firm accountability around timelines, commercials and commitments. You should be comfortable identifying delays early, creating recovery plans and coordinating across design, CAD, quality and internal buying teams.

This is not a sales KAM, store operations or visual-merchandising role.

What You’ll Own

1. Vendor management

- Act as the primary point of contact for assigned vendors.
- Maintain clear communication around requirements, priorities and deadlines.
- Hold vendors accountable for quality, cost and delivery commitments.
- Build productive long-term relationships without compromising execution discipline.
- Escalate recurring performance issues and recommend corrective action.

2. Sampling and product development

- Coordinate new-product sampling from the initial design brief to final approval.
- Track CAD, initial samples, corrections, costing, weight and final sign-off.
- Work with design, CAD, quality and vendors to close samples within agreed timelines.
- Maintain accurate records of sample status, comments and approvals.
- Identify sampling delays early and drive recovery plans.

3.



Purchase-order and production tracking

- Track purchase orders from placement through production, QC and dispatch.
- Confirm material availability, production capacity and delivery dates with vendors.
- Monitor production progress against the agreed plan.
- Flag risks before they affect launches or stock availability.
- Expedite delayed orders and follow through until closure.

4. Costing and commercials

- Review costing, weight, MOQ, lead time, production feasibility and payment terms.
- Support negotiations on cost and commercial terms.
- Validate agreed commercials before order placement.
- Maintain vendor-wise cost, MOQ, lead-time and payment-term records.
- Identify opportunities for cost improvement without compromising quality.

5. Vendor performance and process improvement

- Maintain vendor scorecards covering quality, cost, delivery and responsiveness.
- Conduct structured performance reviews with key vendors.
- Identify recurring delays, quality failures and process gaps.
- Improve trackers and operating processes across sampling, buying and production.

What We’re Looking For

Essential requirements

- 3–6 years of experience in buying, production merchandising, sourcing or vendor management.
- Direct experience managing manufacturers or product vendors.
- Practical understanding of sampling, costing, purchase orders, production follow-ups, QC and dispatch.




- Ability to manage multiple vendors, samples and orders simultaneously.
- Strong follow-up, escalation and action-closure discipline.
- Valuable Excel or Google Sheets skills.
- Willingness to work full-time from Zavya’s Gurugram office.

Preferred experience

- Jewellery, accessories, fashion, lifestyle or export-house background.
- Understanding of jewellery materials, weights, finishes, plating or product-quality requirements.
- Experience negotiating cost, MOQ, lead time and commercial terms.
- Experience developing new vendors or improving existing vendor performance.

You’ll Be a Strong Fit If You

- Identify delays before they become emergencies.
- Can be firm with vendors without damaging the relationship.
- Maintain accurate trackers and do not depend on memory or informal follow-ups.
- Understand the difference between activity and actual closure.
- Are comfortable spending significant time following up on sampling and production.
- Remain calm and solution-oriented when timelines are under pressure.

Success Metrics

- Vendor OTIF and on-time delivery
- Sample-development turnaround time
- Purchase-order fulfilment
- Reduction in delayed orders and samples
- Costing and commercial accuracy
- Quality rejection and rework rates
- Launch readiness
- Speed of issue and action closure
- Vendor performance improvement

Why Join Zavya?

- Own important vendor relationships for a growing jewellery brand.
- Work across product development, buying, sampling and production.
- Build deeper experience in negotiation, sourcing and vendor development.
- Take direct responsibility for outcomes that affect launches, availability and margins.

📌 Buying Merchandiser (Gurugram)
🏢 Zavya
📍 Gurugram